Centralized Advising Program :: PIP System (SUNY Orange)

Centralized Advising Program Print All

Initiative Title	Centralized Advising Program
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	Together with full implementation of Banner, a year-round advising program is now possible. By realigning advising responsibilities and adding a professional staff member, the Advising and Counseling Center can further centralize advising while still maintaining collaboration with academic departments. In addition to reducing the bottlenecking that now overwhelms our current resources and frustrates students, we will be able to reduce our reliance on adjunct advisors and eliminate mass registration. By increasing the time frame for advising, we can better control the flow students and the scheduling of advisors. This will in turn lower the cost to the department and increase the quality of advising.
Consequences of this initiative not being funded	Academic advising will continue as an ineffective organizational structure lacking in quality control.
Department Goals
Programs	Assessment, Counseling, Advising
Locations
Estimated Completion Date	05/30/2008
Will this initiative span multiple budget years?	Yes
Importance	Low
Funding Source	Request for Prioritization
Created	06/17/2013 5:02 pm
Updated	06/17/2013 5:02 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
COLLEGE VII: To provide comprehensive academic, student development and auxiliary support services so that each student has the opportunity to perform at his/her highest level. 2: To refine and expand the services provided by the Student Success Center.
COLLEGE VII: To provide comprehensive academic, student development and auxiliary support services so that each student has the opportunity to perform at his/her highest level. 3: To assess the effectiveness of Academic Advising.
MIDDLESTATES Standard 9: Student Support Services a: The college needs to finalize plans for advisement and counseling. In the process, input from the various affected constituencies should be sought and the plans should be implemented. A mechanism for assessing the effectiveness of the impending advising system should be included in the plans.
MIDDLESTATES Standard 9: Student Support Services b: The college should re-evaluate the structure of the student development area to ensure resources are being allocated to best meet the needs of all learners, that functions of the various areas are clear, and that all constituents are able to participate in planning for student services.
MIDDLESTATES Standard13: Related Educational Activities a: Developmental student learning is very important for the success of under-prepared students. As the college does not utilize consistent, student-specific data on the progress of these students, appropriate resources should be made available to assist the Developmental Education Program in tracking the progress of students and assessing their success after completion of developmental courses. Adequate software, and qualified and sufficient staffing to effectively and efficiently utilize it, should be available to gather important data about the progress of students.
AMP V: Student Support b: Create a selective Ambassador program that provides free tuition and leadership development for students
AMP V: Student Support c: Enhance retention efforts through collaboration between Academic Affairs and Student Development in areas such as academic advising and development and administration of specialized programs for at-risk students
AMP V: Student Support f: Balance meeting the needs of diverse students including those designated in the Honors program and those placed into developmental courses
AMP V: Student Support g: Create a one-stop center that addresses student needs more fully

Action Steps

Action Step	Responsible Party	Order
Fill two budgeted advisor/counselor positions; add and fill new advisor/counselor position, and fill vacant director position	Terri VanEveren	1

Expected Outcomes

Outcome	Order
An advising program that adequately meets the needs of all students. Ability to develop and implement outreach and retention initiatives, and to assess the effectiveness of those programs.	1

Assessment Methods

Method	Description	Other Method	Responsible Party

Resources

INITIAL YEAR COST:	$46,000.00
RECURRING COST:	$42,000.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
Advisor/Counselor	$42000.00 / 42000.00 (1st year)
TOTAL:	$42,000.00 / $42,000.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
NACADA Conference - professional staff	$4000.00
TOTAL:	$4,000.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

This initiative is not ready for prioritization.

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Assessment

Date	Department Name	Status	Cost to Date	Funding Source
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