| Initiative Title | Collaborate with Med Lab to promote department secretary to senior secretary - level 6 to 7 |
|---|---|
| Submitted in Previous Year(s) | No |
| Critical Information, Notes, Justification, Rationale | The department secretary was hired for diagnostic imaging only, however when the medical laboratory part time secretary resigned quit some years ago LuAnn took on this role and responsibilities as well. While a part time replacement was supposed to be hired, this never happened and Ms. Haviland continues to work above her pay rate and take on more work than what she was hired for. It is our understanding that some years ago this was investigated and the county denied the prior chair's request (both Ron K. and Rosa) to promote her for the work she has been doing above and beyond her classification. This will be investigated and pursued again though it will take time. While a part time secretary could be hired for Med Lab, we are currently on a hiring freeze but that also means a new employee would need to be trained and so forth which takes time, energy, and more money than if she was simply moved up a tier as she should be. This is limited in the department as is. |
| Consequences of this initiative not being funded | Ms. Haviland could simply no longer help the Medical Laboratory program which would be a tragedy, but she was not hired for or being paid for the work she is doing. She is a good person and does a wonderful job for both the radiologic technology department and medical laboratory department as well. Students, med lab, and ultimately customer service would suffer is stopped helping their department which would be a tragedy. |
| Department Goals | Promote Diagnostic Imaging assistant from "Secretary" to "Senior Secretary" based on job description and work performed |
| Programs | AAS Rad Tech |
| Locations | Main Campus |
| Estimated Completion Date | 05/01/2018 |
| Will this initiative span multiple budget years? | No |
| Importance | Medium |
| Funding Source | Operating Budget |
| Created | 11/17/2017 3:26 pm |
| Updated | 11/17/2017 3:26 pm |
| Goal | How will the initiative support this institutional goal? |
|---|---|
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Ms. Haviland greatly promotes student safety and provides support services to both the Rad Tech students, Med Lab students, staff, and faculty in both of our departments. |
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Ms. Haviland is an amazing instutional resource on various levels. From helping our students in so many ways whether it is making copies for them, sending documentation for them to clinical sites, helping organize pre-admission seminars, writing memos, upkeeping our departments websites, and the list goes on and on. |
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I am not sure how much integrity we hold if we have an individual working above their pay level or out of the scope of what they were hired for. Promoting Ms. Haviland would certainly rectify that. |
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Ms. Haviland is an amazing institutional resource on various levels. From helping our students in so many ways whether it is making copies for them, sending documentation for them to clinical sites, helping organize pre-admission seminars, writing memos, up-keeping our departments websites, and the list goes on and on. Her dedication to the students, department and committees cannot be measured. |
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While another faculty member could be hired as "part time" to fill the open spot for a Med Lab secretary, we have a hiring freeze at the moment and for what ever reason the spot has not filled for some years. Ms. Haviland has been and is perfectly capable of continuing the job on behalf of both of the departments. This would save the college money from hiring another staff member and also from paying another salary, benefits and taking time to train a new individual. |
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Ms. Haviland is an amazing institutional resource on various levels. From helping our students in so many ways whether it is making copies for them, sending documentation for them to clinical sites, helping organize pre-admission seminars, writing memos, up-keeping our departments websites, and the list goes on and on. Her dedication to the students, department and committees cannot be measured. |
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Ms. Haviland is an amazing institutional resource on various levels. From helping our students in so many ways whether it is making copies for them, sending documentation for them to clinical sites, helping organize pre-admission seminars, writing memos, up-keeping our departments websites, and the list goes on and on. Her dedication to the students, department and committees cannot be measured. |
| Action Step | Responsible Party | Order |
|---|---|---|
| evaluate paperwork comparing level 6 to level 7 secretary | DI department, Ms. Haviland and Probably help from HR | 1 |
| Investigate and peruse process to promote Ms. Haviland for work performed | DI department, Ms. Haviland and Probably help from HR | 2 |
| Submit supporting documents from DI and Med Lab to required parties | DI department chair and Med Lab Chair | 3 |
| Outcome | Order |
|---|---|
| Employee satisfaction | 1 |
| Continued support for the Med Lab students | 2 |
| Continued support for the Med lab Chair and Faculty | 3 |
| Employee recognition and compensation for work level performed | 4 |
| Method | Description | Other Method | Responsible Party |
|---|---|---|---|
| Other | Enter other assessment method | Review of job description and work performed | DI department, AVP, HR or possibly other / various departments |
| Other | Enter other assessment method | Employee reivew | DI department and possibly other areas |
| Observations | Information can be collected while observing “events” (including, sponsored activities, student {office staff} sessions, etc.) in the natural setting. Observation can provide information on student behaviors and attitudes. | Med Lab, DI chair, and students in the departments |
| INITIAL YEAR COST: | $1,000.00 |
|---|---|
| RECURRING COST: | $1,000.00 |
| Need | Cost (Initial/Recurring) | Supporting Departments | |
|---|---|---|---|
| TOTAL: | $0.00 / $0.00 | ||
| Need | Cost (Initial/Recurring) | Supporting Departments | |
|---|---|---|---|
| TOTAL: | $0.00 / $0.00 | ||
| Need | Cost (Initial/Recurring) | Supporting Departments | |
|---|---|---|---|
| TOTAL: | $0.00 / $0.00 | ||
| Need | Cost (Initial/Recurring) | Supporting Departments | |
|---|---|---|---|
| Promoting Ms. Haviland is about a $1.00 more an hour from what I see in the contract. She is already full time so benefits should not change. | $1000.00 / 1000.00 (1st year) |
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| TOTAL: | $1,000.00 / $1,000.00 | ||
| Need | Cost (Initial/Recurring) | Supporting Departments | |
|---|---|---|---|
| TOTAL: | $0.00 / $0.00 | ||
| Need | Cost (Initial/Recurring) | Supporting Departments | |
|---|---|---|---|
| TOTAL: | $0.00 / $0.00 | ||
| Need | Cost (Initial/Recurring) | Supporting Departments | |
|---|---|---|---|
| TOTAL: | $0.00 / $0.00 | ||
This is initiative is ready for prioritization.
| Date | Department Name | Status | Cost to Date | Funding Source | |
|---|---|---|---|---|---|
| No results found. | |||||