| Initiative Title | Collaboratively develop a reporting environment for functional users that supports data accessibility & an organized reporting structure. |
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| Submitted in Previous Year(s) | No |
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| Critical Information, Notes, Justification, Rationale | The next step in the Cognos Transition project, after the reports have been re-created, is to provide training to both new report writers as well as report runners. Additionally, the report group will have to collaborate to determine an effective and efficient process by which to receive and process new report requests.
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| Consequences of this initiative not being funded | It is important for offices and persons to run reports in Cognos to obtain the information needed for their roles and responsibilities. |
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| Department Goals | To ensure college-wide access to data and information. |
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| Programs | |
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| Locations | Main Campus, Newburgh Campus |
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| Estimated Completion Date | |
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| Will this initiative span multiple budget years? | Yes |
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| Importance | High |
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| Funding Source | Operating Budget |
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| Created | 11/29/2017 10:24 am |
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| Updated | 12/01/2017 11:46 am |
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Institutional Goals
| Goal |
How will the initiative support this institutional goal? |
- STRATEGIC PLAN 2015-2020
- PRIORITY IV: Efficient and Effective Operations: We will anticipate and adapt to changing economic realities while maintaining the infrastructure and resources necessary to foster innovation and develop & deliver high quality programs and services.
- d: Foster a collective commitment to comprehensive planning, assessment, and prioritization to ensure institutional effectiveness.
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In order to effectively plan, budget, and assess, a certain amount of valid and reliable data is needed for decision making. The report writers, with training, will be better prepared to accomplish the request for information more efficiently and effectively. |
Action Steps
| Action Step |
Responsible Party |
Order |
| Cognos [Next-Level] Training for Report Writers |
Multiple offices - IPAR, SS, ITS, AA, etc. |
1 |
| Create report library to ensure transparency of information and avoid duplication of data. |
IPAR, ITS, |
2 |
| Outreach (meet, survey, etc.) to "report runners" to ensure data provided is relevant & appropriate when reports are transitioned to Cognos |
IPAR |
3 |
| Collaborative continue process of documentation, dictionaries, directions, etc. |
IPAR and ITS |
4 |
Expected Outcomes
| Outcome |
Order |
| Report writers will have next level knowledge and skills to utilize Cognos to meet the College's reporting needs as well as understand how to efficiently/effectively manage/organize reporting environment. |
1 |
Assessment Methods
| Method |
Description |
Other Method |
Responsible Party |
| Document Analysis |
Documents can be analyzed to provide information and meaning around an assessment topic |
|
IPAR and ITS |
| Interviews |
The students (or other participants) are able during an interview to share their direct experiences, attitudes and beliefs. Interviews can be either structured or unstructured. |
|
IPAR |
Resources
| INITIAL YEAR COST: |
$0.00 |
| RECURRING COST: |
$0.00 |
Equipment
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Facility
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Supply
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Staffing
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Training
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| End User training for report runners - Costs Minimal (in-house approach) |
$0.00
/ 0.00 (1st year)
|
- Information Technology, CIO Office
|
| TOTAL: |
$0.00 / $0.00 |
|
Marketing
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Other
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Prioritization
This is initiative is ready for prioritization.
Assessment
| Date | Department Name | Status | Cost to Date | Funding Source | |
| No results found. |