| Initiative Title | Collaboratively transition reports & develop a reporting environment for functional users that supports data accessibility & organized reporting structure. |
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| Submitted in Previous Year(s) | No |
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| Critical Information, Notes, Justification, Rationale | Human resources are being taxed when self-training has been the only option for report writers in learning and using the new reporting tool, Cognos. The current level of knowledge and skill needs additional and external expertise to increase the ability of report writers to fully understand the reporting tool and maximize its features for the benefit of the college. |
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| Consequences of this initiative not being funded | Human resources are not being efficiently and effectively utilized in many departments, including, IPAR, ITS, and SS. |
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| Department Goals | To ensure college-wide access to data and information. |
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| Programs | |
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| Locations | |
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| Estimated Completion Date | |
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| Will this initiative span multiple budget years? | No |
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| Importance | Medium |
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| Funding Source | Request for Prioritization |
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| Created | 10/14/2016 2:27 pm |
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| Updated | 11/17/2016 2:25 pm |
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Institutional Goals
| Goal |
How will the initiative support this institutional goal? |
- COLLEGE GOALS as of 2011
- 7. To identify, secure and allocate resources that advance the strategic priorities of the College.
|
TBD |
- STRATEGIC PLAN 2015-2020
- PRIORITY IV: Efficient and Effective Operations: We will anticipate and adapt to changing economic realities while maintaining the infrastructure and resources necessary to foster innovation and develop & deliver high quality programs and services.
- d: Foster a collective commitment to comprehensive planning, assessment, and prioritization to ensure institutional effectiveness.
|
In order to effectively plan, budget, and assess, a certain amount of valid and reliable data is needed for decision making. The report writers, with training, will be better prepared to accomplish the request for information more efficiently and effectively. |
Action Steps
| Action Step |
Responsible Party |
Order |
| Cognos [Next-Level] Training for Report Writers |
Multiple offices - IPAR, SS, ITS, AA, etc. |
1 |
| Create report library to ensure transparency of information and avoid duplication of data. |
IPAR, ITS, |
2 |
| Outreach (meet, survey, etc.) to "report runners" to ensure data provided is relevant & appropriate when reports are transitioned to Cognos |
IPAR |
3 |
Expected Outcomes
| Outcome |
Order |
| Report writers will have next level knowledge and skills to utilize Cognos to meet the College's reporting needs as well as understand how to efficiently/effectively manage/organize reporting environment. |
1 |
Assessment Methods
| Method |
Description |
Other Method |
Responsible Party |
| Document Analysis |
Documents can be analyzed to provide information and meaning around an assessment topic |
|
IPAR and ITS |
| Interviews |
The students (or other participants) are able during an interview to share their direct experiences, attitudes and beliefs. Interviews can be either structured or unstructured. |
|
IPAR |
Resources
| INITIAL YEAR COST: |
$7,000.00 |
| RECURRING COST: |
$0.00 |
Equipment
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Facility
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Supply
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| laptop |
$2000.00
|
- Information Technology, CIO Office
|
| TOTAL: |
$2,000.00 / $0.00 |
|
Staffing
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Training
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| Cognos - Report Writing Training |
$5000.00
|
- Information Technology, CIO Office
|
| TOTAL: |
$5,000.00 / $0.00 |
|
Marketing
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Other
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Prioritization
This is initiative is ready for prioritization.
Assessment
| Date | Department Name | Status | Cost to Date | Funding Source | |
| No results found. |