PIP System (SUNY Orange)

Data Migration and Validation



Initiative TitleData Migration and Validation
Submitted in Previous Year(s)No
Critical Information, Notes, Justification, Rationale

Data Migration:

   - Complete the migration of existing employee data into the new system.

   - Validate data accuracy and integrity post-migration.

Consequences of this initiative not being funded
Department Goals
Programs
Locations
Estimated Completion Date12/15/2025
Will this initiative span multiple budget years?No
ImportanceHigh
Funding Source
Created11/12/2024 10:22 am
Updated01/07/2025 9:12 am

Institutional Goals

Goal How will the initiative support this institutional goal?
A new Human Resource Information System (HRIS) and payroll system will significantly enhance employee experience in several ways: Streamlined Processes: Automating administrative tasks such as onboarding, payroll processing, and benefits enrollment reduces time spent on paperwork, allowing HR to focus more on employee engagement. Self-Service Access: Employees can access their personal information, pay stubs, and benefits details through a user-friendly portal. This empowers them to manage their own data and reduces their dependency on HR for routine inquiries. Performance Management: Integrated performance management tools can provide employees with continuous feedback, set clear goals, and foster development through training and career pathing, contributing to a culture of growth. Data-Driven Insights: UKG HRIS system can help us to analyze employee data, helping us to understand trends and areas for improvement. This can lead to better decision-making regarding employee satisfaction and retention strategies. Compliance and Security: A robust HRIS such as UKG’s product ensures that employee data is securely stored and managed in compliance with regulations, giving employees and administration peace of mind regarding employee’s personal information.

Action Steps

Action Step Responsible Party Order
Data Migration: - Complete the migration of existing employee data into the new system. AVP HR 1
Planning and Assessment: - Define the scope and objectives of the migration. IT 2
Data Mapping: - Create a data map that outlines how data fields in the source system correspond to those in the target system. IT 3
Data Cleansing: - Identify and clean up any duplicate, outdated, or corrupt data in the source system. AVP HR 4
Develop a Migration Strategy: - Decide on a migration approach IT 5
Validation and Verification: - Verify that all data has been accurately migrated. IT 6
Post-Migration Review: - Conduct a review of the migration process and document lessons learned. AVP H, IT 7
Identify training needs AVP HR 8
Develop Training Materials AVP HR 9
Schedule Training Sessions HR Team 10
Evaluate and adjust training as needed HR Team 11

Expected Outcomes

Outcome Order
HR will operate in a more consistent, data driven and efficient mode. 1

Assessment Methods

Method Description Other Method Responsible Party

Resources

INITIAL YEAR COST: $0.00
RECURRING COST: $0.00

Equipment

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Facility

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Supply

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Staffing

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Training

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Marketing

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Other

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Prioritization

This initiative is not ready for prioritization.

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Assessment

DateDepartment NameStatusCost to DateFunding Source 
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