Initiative Title | Fill the vacant position of Secretary in the Center for Student Involvement |
Submitted in Previous Year(s) | No |
Critical Information, Notes, Justification, Rationale | This position has been long-vacant since the retirement of the previous secretary. There is a constant stream of paperwork from Student Clubs coming in to the CSI office including budgets, travel requests and waivers, payment vouchers, event and space requests, etc. Many of these now require additional signatures that we must obtain before processing. A very large amount of time is dedicated to these tasks, detracting from new program development and delivery and outreach to getting more students involved. When the secretary for the office retired, her duties were split between the one remaining support staff and the director, adding on to their already full job descriptions. As noted above, the requirements associated with these tasks has also increased. The role of the Center for Student Involvement is provide co-curricular and leadership experiences and education that compliment student learning in the classroom. This requires ongoing program development, presentation and assessment to meet the ever-changing needs of our student population and to keep up with best practices of other institutions. The current staff spend so much time mired in processing paperwork and other similar tasks, that it is impossible to complete these important and key responsibilities of the office. |
Consequences of this initiative not being funded | One of the objectives in the Strategic Plan is to"Increase student retention, completion, transfer and employment readiness." Studies consistently demonstrate that co-curricular programs contribute greatly to each of these areas. However, effective program development and delivery cannot be conducted successfully if the staff charged with those tasks are mired in paperwork and clerical responsibilities on a daily basis. The CSI requires additional staffing in order to meet its expected contributions to the college's Strategic Plan. |
Department Goals | Provide better and more effective services to students and student clubs |
Programs | |
Locations | Main Campus |
Estimated Completion Date | 09/01/2017 |
Will this initiative span multiple budget years? | Yes |
Importance | High |
Funding Source | Request for Prioritization |
Created | 12/01/2016 1:45 pm |
Updated | 12/02/2016 9:20 am |
Institutional Goals
Goal |
How will the initiative support this institutional goal? |
- STRATEGIC PLAN 2015-2020
- PRIORITY II: Student Support and Success: We will support our students in achieving their educational and career goals.
- c: Increase student retention, completion, transfer, and employment readiness.
|
Studies demonstrate that co-curricular programs such as those offered by CSI contribute to these priorities. Having appropriate support staff in place would allow remaining staff to focus more efforts on program development. |
Action Steps
Action Step |
Responsible Party |
Order |
Conduct a search for a qualified civil service candidate |
HR CSI |
1 |
Expected Outcomes
Outcome |
Order |
Additonal staffing in the support area will allow for greater focus on program development for the students |
1 |
Assessment Methods
Method |
Description |
Other Method |
Responsible Party |
Tracking |
Usage of programs, services, participation can be tracked; demographic information may also be able to be collected. |
|
CSI Staff |
Observations |
Information can be collected while observing “events” (including, sponsored activities, student {office staff} sessions, etc.) in the natural setting. Observation can provide information on student behaviors and attitudes. |
|
CSI Staff |
Resources
INITIAL YEAR COST: |
$48,641.00 |
RECURRING COST: |
$48,641.00 |
Equipment
Need |
Cost (Initial/Recurring) |
Supporting Departments |
TOTAL: |
$0.00 / $0.00 |
|
Facility
Need |
Cost (Initial/Recurring) |
Supporting Departments |
TOTAL: |
$0.00 / $0.00 |
|
Supply
Need |
Cost (Initial/Recurring) |
Supporting Departments |
TOTAL: |
$0.00 / $0.00 |
|
Staffing
Need |
Cost (Initial/Recurring) |
Supporting Departments |
Senior Secretary |
$48641.00
/ 48641.00 (1st year)
|
- Center for Student Involvement
|
TOTAL: |
$48,641.00 / $48,641.00 |
|
Training
Need |
Cost (Initial/Recurring) |
Supporting Departments |
TOTAL: |
$0.00 / $0.00 |
|
Marketing
Need |
Cost (Initial/Recurring) |
Supporting Departments |
TOTAL: |
$0.00 / $0.00 |
|
Other
Need |
Cost (Initial/Recurring) |
Supporting Departments |
TOTAL: |
$0.00 / $0.00 |
|
Prioritization
This is initiative is ready for prioritization.
Assessment
Date | Department Name | Status | Cost to Date | Funding Source | |
No results found. |