| Initiative Title | Implement on-line Requistion Processing |
|---|---|
| Submitted in Previous Year(s) | 2009-10 |
| Critical Information, Notes, Justification, Rationale | Implement the Banner Self-Service requisiton process. This entails structuring the approval queues and then maintaining them on and on-going basis. On-site or remote training will be needed and the addition of a second person in the Purchasing Department. |
| Consequences of this initiative not being funded | Continue to have audit comments in management letter pertianing to weaknesses in this area. |
| Department Goals | |
| Programs | Purchasing |
| Locations | |
| Estimated Completion Date | 08/31/2011 |
| Will this initiative span multiple budget years? | Yes |
| Importance | Low |
| Funding Source | Request for Prioritization |
| Created | 06/17/2013 5:03 pm |
| Updated | 06/17/2013 5:03 pm |
| Goal | How will the initiative support this institutional goal? |
|---|
| Action Step | Responsible Party | Order |
|---|---|---|
| Define needs for programmer | Comptroller | 1 |
| Set-up security, authorizations, & assignment of pin numbers | Comptroller | 2 |
| Test Purchase Requisition Que | Comptroller | 3 |
| Train College Community in use of on-line process | Comptroller | 4 |
| Outcome | Order |
|---|---|
| Process will eliminate paper generation and speed approval of requistions. | 1 |
| Method | Description | Other Method | Responsible Party |
|---|---|---|---|
| Other | Enter other assessment method | College community will respond positiveley to process and eliminate auditor's comments | Comptroller |
| INITIAL YEAR COST: | $73,000.00 |
|---|---|
| RECURRING COST: | $68,000.00 |
| Need | Cost (Initial/Recurring) | Supporting Departments | |
|---|---|---|---|
| Desk & computer | $2000.00 |
|
|
| TOTAL: | $2,000.00 / $0.00 | ||
| Need | Cost (Initial/Recurring) | Supporting Departments | |
|---|---|---|---|
| TOTAL: | $0.00 / $0.00 | ||
| Need | Cost (Initial/Recurring) | Supporting Departments | |
|---|---|---|---|
| TOTAL: | $0.00 / $0.00 | ||
| Need | Cost (Initial/Recurring) | Supporting Departments | |
|---|---|---|---|
| Coordinator of Purchasing & Fixed Assets | $68000.00 / 68000.00 (1st year) |
|
|
| TOTAL: | $68,000.00 / $68,000.00 | ||
| Need | Cost (Initial/Recurring) | Supporting Departments | |
|---|---|---|---|
| Remote training | $3000.00 |
|
|
| TOTAL: | $3,000.00 / $0.00 | ||
| Need | Cost (Initial/Recurring) | Supporting Departments | |
|---|---|---|---|
| TOTAL: | $0.00 / $0.00 | ||
| Need | Cost (Initial/Recurring) | Supporting Departments | |
|---|---|---|---|
| TOTAL: | $0.00 / $0.00 | ||
This initiative is not ready for prioritization.
| Date | Department Name | Status | Cost to Date | Funding Source | |
|---|---|---|---|---|---|
| No results found. | |||||