Managed Printing :: PIP System (SUNY Orange)

Managed Printing Print All

Initiative Title	Managed Printing
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	Printing is a significant cost to the college. SUNY has mandated that we begin the process of reducing printing on campus and changing the way we print to reduce the associated costs. By partnering with a managed print service contract via the entire SUNY purchasing mechanism, the cost to our campus is decreased dramatically. By scaling down the number of devices on our campus, the associated support costs will be diminished as well. Finally, by abbreviating the consumption of paper and associated consumables, we will be reducing the overall carbon footprint of the campus.
Consequences of this initiative not being funded	Continued unabated printing on campus
Department Goals	Sustainable Technology
Programs
Locations
Estimated Completion Date
Will this initiative span multiple budget years?	Yes
Importance	Medium
Funding Source	Request for Prioritization
Created	02/10/2023 2:31 pm
Updated	02/10/2023 3:05 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
STRATEGIC PLAN 2020-2025 Sustain and Invigorate Our Planned Future: Reimagine Human, Financial and Physical Resources Goal #3: Maximize and more efficiently use technologies and physical resources to enhance the student experience	Shared printers will allow for the technology to be used more efficiently.

Action Steps

Action Step	Responsible Party	Order
Create a print committee	CIO	1
Assess the current state of printers on campus	Print Committee	2
Create new policies around printing	Print Committee	3
Implement printing policies	Print Committee and ITS	4

Expected Outcomes

Outcome	Order
Reduced printing and associated costs	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Institutional Data	Review both program and student data that is collected at the institutional level. Data can include program enrollment, retention, transfer, student GPA, etc.		Print Committee

Resources

INITIAL YEAR COST:	$0.00
RECURRING COST:	$0.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
Print Management Committee	$0.00	Institutional Advancement, VP Office Academic Affairs and Student Services, Provost, VP Office Student Services, VP Office
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
39	39	12	5		Managed Printing $0.00 / $0.00	Information Technology, CIO Office

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
06/25/2024	Information Technology, CIO Office	On hold	0.00	Not a current priority