| Initiative Title | Migrate electronic registration submission and payment processing functions away from CAPE Online Administrator's Interface and integrate into Banner |
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| Submitted in Previous Year(s) | No |
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| Critical Information, Notes, Justification, Rationale | Realization will support PCI Compliance, FERPA, Red Flag policy and will grant students account access.
This initiative will require funding, but amount is currently unknown. We will likely require assistance from the following areas of the College:
- ITS
- Bursar
- Comptroller
- Registrar
- Academic Testing
|
|---|
| Consequences of this initiative not being funded | Not moving away from our current situation will result in further non-PCI compliance, continued printing of payment methods and manual processing and lack of empowerment for non-credit students and adjuncts. |
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| Department Goals | Expand upon strategies that improve planning processes, decision making, and effective use of resources (institutional effectiveness / operational excellence) |
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| Programs | Operations |
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| Locations | Main Campus, Newburgh Campus |
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| Estimated Completion Date | 08/31/2018 |
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| Will this initiative span multiple budget years? | Yes |
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| Importance | High |
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| Funding Source | Operating Budget |
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| Created | 12/02/2016 10:07 am |
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| Updated | 12/08/2016 11:27 am |
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Institutional Goals
| Goal |
How will the initiative support this institutional goal? |
- STUDENT SERVICES MASTER PLAN 2013
- Technology
- Explore, introduce and utilize technology designed to improve operations, enhance communication, streamline service, and increase productivity and efficiency.
|
Duplication of processing will be eliminated further enhancing efficiency. |
- STRATEGIC PLAN 2015-2020
- PRIORITY IV: Efficient and Effective Operations: We will anticipate and adapt to changing economic realities while maintaining the infrastructure and resources necessary to foster innovation and develop & deliver high quality programs and services.
- c: Review and revise allocation methods to ensure appropriate investment in people, services, facilities, & technologies.
|
By streamlining and better utilizing technology. |
- ACADEMIC MASTER PLAN 2016-2020
- The Student Experience
- Objective #1: Improve communication among faculty, staff, and students.
|
Banner integration will enhance communication as students will have access to their accounts. |
Action Steps
| Action Step |
Responsible Party |
Order |
| Determine how to migrate information |
CAPE, ITS, Bursar, Comptroller, Registrar |
1 |
| All CAPE staff to be trained in enrollment management best practices |
CAPE |
2 |
| Evaluate and document operating procedures; eliminate unnecessary steps and duplicated efforts |
CAPE |
3 |
| Utilize the Business Office to provide customized accounts and financial reports |
Business Office, ITS |
4 |
Expected Outcomes
| Outcome |
Order |
| PCI compliance, elimination of duplicate processing |
1 |
Assessment Methods
| Method |
Description |
Other Method |
Responsible Party |
| Tracking |
Usage of programs, services, participation can be tracked; demographic information may also be able to be collected. |
|
CAPE |
Resources
| INITIAL YEAR COST: |
$21,000.00 |
| RECURRING COST: |
$18,000.00 |
Equipment
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| Alternate software specific to continuing education enrollment management |
$18000.00
/ 18000.00 (1st year)
|
- Information Technology, CIO Office
- Business Office
- Bursar
- Records and Registration
|
| TOTAL: |
$18,000.00 / $18,000.00 |
|
Facility
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Supply
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Staffing
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Training
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| Obtain training on enrollment management model best practices to expand staff knowledge in critical areas |
$3000.00
|
|
| TOTAL: |
$3,000.00 / $0.00 |
|
Marketing
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Other
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| Develop customized accounts and financial reports |
$0.00
|
- Business Office
- Institutional Planning Assessment and Research
- Information Services & Network Infrastructure
|
| Develop payment process for Testing Center students |
$0.00
|
- Business Office
- Records and Registration
- Information Services & Network Infrastructure
- Testing Center
|
| TOTAL: |
$0.00 / $0.00 |
|
Prioritization
This is initiative is ready for prioritization.
Assessment
| Date | Department Name | Status | Cost to Date | Funding Source | |
| No results found. |