Relocate and enhance honors facilties :: PIP System (SUNY Orange)

Relocate and enhance honors facilties Print All

Initiative Title	Relocate and enhance honors facilties
Submitted in Previous Year(s)	2013
Critical Information, Notes, Justification, Rationale	We first want to recognize that with the assistance of a Foundation grant and money from fundraising, we were able to buy new classroom equipment and furniture, as well as improve some lounge furnishings in Middletown, and to a lesser degree, in Newburgh. Despite these improvements, we cannot disguise the fact that the space in Morrison is a basement in an old house. It is not a warm, welcoming environment. It is not conducive to recruiting or retaining students, teaching students, retaining faculty or enhancing the College's reputation. Nor it is adequate for the existing needs of the program. Currently, the honors lounge is overcrowded when 20 students are in it, and the noise level is excessive. Five computers (3 in a closet) are not sufficient for student study needs. We are out of classroom space. There are insufficient outlets and lighting in the lounge, computer room, and classroom. Additionally, the space is damp and continually has issues with safety, flooding, mold, air quality, temperature, WiFi, and overall visual appearance. Discussion had centered around refurbishing the Carriage House first floor, which would be appropriate, but only if that space is academic. Needs: larger lounge, larger computer lab, library, 2 seminar / classroom spaces, office spaces for coordinator, support staff, and faculty advisors. Costs are impossible to calculate at this point until we know if this will be new or refurbished space, how much, etc. The honors coordinator / chair of IDS shares an office space with a part-time clerical person and work study students. This is neither appropriate nor conducive to private conversations. It also violates the union contract and possibly FERPA. We need a private office for the coordinator, plus space for clerical and work study/recruiting and space for additional faculty as they are added. Recruits and their parents are not impressed with current facilities and, in fact, some are disenchanted by them. We have regular complaints and comments made about the space. Newburgh's lounge is better, though very small. Facilities there do NOT include a dedicated classroom space nor office space for a faculty/coordinator, which should be part of the package.
Consequences of this initiative not being funded	Safety issues: 1) potential health issues with flooding, mold, etc. 2) Space is not safe as there is only one exit, 3) regular floods occur. Recruiting will continue to be difficult as neither parents nor students are impressed with what they see. A dank basement with outdated equipment and shabby furniture is not impressive. We do not have appropriate space for current numbers of students and staff, and no ability to increase numbers or course offerings. Some current student do not come to the lounge as it is too small, loud, and unattractive. As the coordinator does not have an office, privacy and advising issues arise.
Department Goals	Implement an infrastructure and personnel plan based on program assessments, Improve student retention within courses, semester to semester, and year to year, Improve recruitment of traditional and non-traditional students
Programs
Locations	Main Campus, Newburgh Campus
Estimated Completion Date
Will this initiative span multiple budget years?	No
Importance	High
Funding Source	Capital Budget
Created	10/19/2018 2:51 pm
Updated	11/26/2018 3:12 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
ACADEMIC MASTER PLAN 2010-2015 Facilities Furniture/furnishing (establish a baseline and a regular replacement plan)	1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.
ACADEMIC MASTER PLAN 2010-2015 Facilities Space limitations Instructional space	1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.
ACADEMIC MASTER PLAN 2010-2015 Facilities Space limitations Office space	1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.
COLLEGE GOALS as of 2011 2. To engage learners in an environment that develops their knowledge and skills in critical thinking, information and technology literacy, effective communication and enhances their awareness of civic responsibility and cultural diversity.	1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.
COLLEGE GOALS as of 2011 6. To build and maintain safe, accessible and sustainable facilities that support the learning environment.	1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.
STUDENT SERVICES MASTER PLAN 2013 Student Success & Access Develop strategies to ensure and increase access and accessibility	1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.
STUDENT SERVICES MASTER PLAN 2013 Student Success & Access Facilitate the campus-wide promotion of health, wellness, and safety	1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.
STUDENT SERVICES MASTER PLAN 2013 Technology Explore, introduce and utilize technology designed to improve operations, enhance communication, streamline service, and increase productivity and efficiency.	1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.
STUDENT SERVICES MASTER PLAN 2013 Facilities Upgrade facilities and existing space utilization to provide optimal service, productivity, efficiency and effectiveness	1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.
AMP E: Facilities	1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.
STRATEGIC PLAN 2015-2020 PRIORITY I: Awareness and Access: We will raise the visibility of the College and communicate the value of a SUNY Orange education through enhanced outreach efforts and educational opportunities c: Expand the visibility of the College’s excellent programs and services through strategic marketing efforts.	1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.
STRATEGIC PLAN 2015-2020 PRIORITY II: Student Support and Success: We will support our students in achieving their educational and career goals. c: Increase student retention, completion, transfer, and employment readiness.	1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.
STRATEGIC PLAN 2015-2020 PRIORITY III: Collaboration and Communication: We will develop connections between internal and external constituents and advance mutually beneficial partnerships. We will promote a culture of trust, respect, and collective responsibility. d: Strengthen the sense of community to improve the institutional climate and promote collegiality, civility, and mutual respect.	1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.
ACADEMIC MASTER PLAN 2016-2020 The Student Experience Objective #3: Enhance academic support and services by effectively utilizing equipment, facilities, personnel, and technology to meet our students’ needs.	1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.

Action Steps

Action Step	Responsible Party	Order
Locate more appropriate space and move program to it	Honors Advisory Board and Cabinet? / Facilities	1
Purchase movable classroom furniture	Honors Advisory Board / Coordinator / Purchasing	2
Update furniture in lounge and study areas	Honors Coordinator / Purchasing	3
Expand and update tech equipment and establish a replacement plan	Honors Program Coordinator / IT /	4
Improve current facilties	Maintance / Facilities/Honors Advisory Board	5

Expected Outcomes

Outcome	Order
Higher recruiting numbers	1
Increased retention	2
Improved student and faculty morale	3
Improved faciltites	4

Assessment Methods

Method	Description	Other Method	Responsible Party
Student Surveys: Satisfaction Need	Surveys can be developed internally and administered to assess student frequency, importance, need and satisfaction institution’s staff, office and services and programming.		Honors Advisory Board: Student members and coordinator

Resources

INITIAL YEAR COST:	$31,000.00
RECURRING COST:	$0.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
16 laptops and cart for classroom	$18000.00	Administration and Finance, VP Office Information Technology, CIO Office Information Services & Network Infrastructure
Computers, wiring, etc for expanson	$8000.00	Information Technology, CIO Office Information Services & Network Infrastructure
Lounge / study area updating	$5000.00	Administration and Finance, VP Office Facilities
TOTAL:	$31,000.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
Find and create appropriate space	$0.00	Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Facilities
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

This is initiative is ready for prioritization.

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.