| Initiative Title | Set up scanner to securely scan clinical documents into the Titanium network |
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| Submitted in Previous Year(s) | No |
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| Critical Information, Notes, Justification, Rationale | Set up our center scanner to securely scan release of records requests, health professions physicals, and any other paper files that need to be including in a student's electronic clinical record. This will help to eventually eliminate all paper files and allow our office to more easily access all parts of a student's clinical record. It maximizes efficiency of storage and retrieval of the records and security of the records. |
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| Consequences of this initiative not being funded | Inefficient operation of our center and the need to continue to keep paper files. |
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| Department Goals | Continue to maximize the use of an EMR to manage and maintain the documentation of mental health and health services provided to students, faculty and staff. |
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| Programs | |
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| Locations | Main Campus, Newburgh Campus |
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| Estimated Completion Date | |
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| Will this initiative span multiple budget years? | No |
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| Importance | High |
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| Funding Source | Operating Budget |
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| Created | 11/30/2017 2:35 pm |
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| Updated | 11/30/2017 4:01 pm |
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Institutional Goals
| Goal |
How will the initiative support this institutional goal? |
- STUDENT SERVICES MASTER PLAN 2013
- Technology
- Explore, introduce and utilize technology designed to improve operations, enhance communication, streamline service, and increase productivity and efficiency.
|
This will help to eventually eliminate all paper files and allow our office to more easily access all parts of a student's clinical record. It maximizes efficiency of storage and retrieval of the records and security of the records. |
Action Steps
| Action Step |
Responsible Party |
Order |
| Coordination with IT to setup scanning into Titanium network |
Director of the Wellness Center |
1 |
Expected Outcomes
| Outcome |
Order |
| Increased efficiency in providing services to college community |
1 |
Assessment Methods
| Method |
Description |
Other Method |
Responsible Party |
| Student Surveys: Satisfaction Need |
Surveys can be developed internally and administered to assess student frequency, importance, need and satisfaction institution’s staff, office and services and programming. |
|
Director of the Wellness Center |
Resources
| INITIAL YEAR COST: |
$149.99 |
| RECURRING COST: |
$0.00 |
Equipment
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| scanner |
$149.99
|
- Information Technology, CIO Office
- Information Services & Network Infrastructure
|
| TOTAL: |
$149.99 / $0.00 |
|
Facility
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Supply
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Staffing
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Training
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Marketing
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Other
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Prioritization
This is initiative is ready for prioritization.
Assessment
| Date | Department Name | Status | Cost to Date | Funding Source | |
| No results found. |