Initiative Title | Use Banner Document Imaging to automate Budget Transfers |
Submitted in Previous Year(s) | 2021 |
Critical Information, Notes, Justification, Rationale | In a meeting with Ellucian and our ITS department we were shown functionality that exists within Banner to automate the budget transfer process. Our current process involves Departments extracting from the Employee Portal a Budget Transfer Form, completing it, requesting the Budget Manager to manually sign off, and then interoffice the completed hardcopy to the Business Office. Upon receipt the Business Office enters the budget transfer into Banner, and hardcopy is provided to the Comptroller for review. Because the review process is after the posting of the budget transfer into Banner, the reviewer might identify a correction is needed, and request another budget transfer. The review process does not not catch other keying errors that can possibly be made. The automated process will allow Budget Managers to initiate the budget transfer themselves directly into Banner. Then the Assistant Comptroller can review and post the budget transfer prior to posting it in Banner. The automated process will create a more efficient process, but it will save paper as well. This is a common industry practice and would be nice to implement at our institution. |
Consequences of this initiative not being funded | I believe that we already have this functionality and it just needs to be activated, with some elbow grease of IT and Key Business Office Team members. So no funding is necessary just employee time. |
Department Goals | To facilitate and increase transparency of Business Office Transactions. |
Programs | |
Locations | |
Estimated Completion Date | 07/07/2023 |
Will this initiative span multiple budget years? | Yes |
Importance | High |
Funding Source | Request for Prioritization |
Created | 01/05/2022 8:51 pm |
Updated | 01/05/2022 9:52 pm |
Institutional Goals
Goal |
How will the initiative support this institutional goal? |
- STRATEGIC PLAN 2020-2025
- Sustain and Invigorate Our Planned Future: Reimagine Human, Financial and Physical Resources
- Goal #3: Maximize and more efficiently use technologies and physical resources to enhance the student experience
|
Successful automation of the budget transfer process will allow efficiency in tracking the budget transfer, as well as catching keying errors prior to posting or errors in the initial entry itself. |
Action Steps
Action Step |
Responsible Party |
Order |
IT validate that all we need to do is activate the Auto Budget Transfer Process |
IT and Assistant Comptroller |
1 |
IT to train Departments and Business Office on using the Auto Budget Transfer Entry Process |
IT and Assistant Comptroller |
2 |
Expected Outcomes
Outcome |
Order |
The process will be automated |
1 |
Assessment Methods
Method |
Description |
Other Method |
Responsible Party |
Document Analysis |
Documents can be analyzed to provide information and meaning around an assessment topic |
|
Assistant Comptroller |
Resources
INITIAL YEAR COST: |
$0.00 |
RECURRING COST: |
$0.00 |
Equipment
Need |
Cost (Initial/Recurring) |
Supporting Departments |
Believe no cost is needed just employee time |
$0.00
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- Information Technology, CIO Office
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TOTAL: |
$0.00 / $0.00 |
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Facility
Need |
Cost (Initial/Recurring) |
Supporting Departments |
TOTAL: |
$0.00 / $0.00 |
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Supply
Need |
Cost (Initial/Recurring) |
Supporting Departments |
TOTAL: |
$0.00 / $0.00 |
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Staffing
Need |
Cost (Initial/Recurring) |
Supporting Departments |
TOTAL: |
$0.00 / $0.00 |
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Training
Need |
Cost (Initial/Recurring) |
Supporting Departments |
TOTAL: |
$0.00 / $0.00 |
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Marketing
Need |
Cost (Initial/Recurring) |
Supporting Departments |
TOTAL: |
$0.00 / $0.00 |
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Other
Need |
Cost (Initial/Recurring) |
Supporting Departments |
TOTAL: |
$0.00 / $0.00 |
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Prioritization
This is initiative is ready for prioritization.
Assessment
Date | Department Name | Status | Cost to Date | Funding Source | |
No results found. |