| Initiative Title | Work with IT and Follett to automate the placement of bookstores charges to be placed on students' account for those who utilize financial aid to purchase books. |
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| Submitted in Previous Year(s) | No |
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| Critical Information, Notes, Justification, Rationale | Reduce paperwork, increase efficiency between Student Accounts and the bookstore. Providing the student's with accurate information in a more timely fashion. |
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| Consequences of this initiative not being funded | The Student Accounts office utilizes valuable time manually posting the charges. Students will not be provided with accurate account details in a timely fashion. |
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| Department Goals | Use the Banner ERP system, IT, and other forms of technology to streamline and automate processes. |
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| Programs | |
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| Locations | Main Campus |
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| Estimated Completion Date | 08/01/2022 |
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| Will this initiative span multiple budget years? | No |
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| Importance | High |
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| Funding Source | |
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| Created | 11/22/2021 2:37 pm |
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| Updated | 01/06/2022 8:45 am |
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Institutional Goals
| Goal |
How will the initiative support this institutional goal? |
- MIDDLESTATES STANDARDS
- 9. Student Support Services
|
Support students in being successful |
- STRATEGIC PLAN 2015-2020
- PRIORITY IV: Efficient and Effective Operations: We will anticipate and adapt to changing economic realities while maintaining the infrastructure and resources necessary to foster innovation and develop & deliver high quality programs and services.
- b: Develop, cultivate, and support innovation throughout the organization for continuous improvement.
|
Reduce time necessary to provide students with resources to successfully continue their education |
Action Steps
| Action Step |
Responsible Party |
Order |
| Reaching out to other community colleges currently utilizing automated processes with Follett |
Student Accounts Staff |
1 |
| Collaborate with Follett Bookstore to accommodate students purchasing their books and supplies |
Student Accounts Staff and Bookstore Staff |
2 |
Expected Outcomes
| Outcome |
Order |
| Seamless transaction once students utilize financial aid to purchase books in the bookstore, they charges will show on their Banner student account. |
1 |
Assessment Methods
| Method |
Description |
Other Method |
Responsible Party |
| Focus Groups |
A series of structured discussions with students who are asked a series of open-ended questions designed to collect data about beliefs, attitudes, and experiences. |
|
Student Accounts Staff |
Resources
| INITIAL YEAR COST: |
$0.00 |
| RECURRING COST: |
$0.00 |
Equipment
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Facility
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Supply
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Staffing
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Training
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Marketing
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Other
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| IT and Student Accounts Personnel Time |
$0.00
|
- Bursar: Student Accounts
- Information Services & Network Infrastructure
|
| TOTAL: |
$0.00 / $0.00 |
|
Prioritization
This is initiative is ready for prioritization.
Assessment
| Date | Department Name | Status | Cost to Date | Funding Source | |
| No results found. |