8. Transition to full-time clerical position :: PIP System (SUNY Orange)

8. Transition to full-time clerical position Print All

Initiative Title	8. Transition to full-time clerical position
Submitted in Previous Year(s)	2016
Critical Information, Notes, Justification, Rationale	Currently, the honors program has a 19 hour a week clerical person. This is inadequate to the needs in Middletown and does not support Newburgh at all. The Middletown office needs to be staffed and facilities overseen for more hours per day, every day of the week, to assist students and faculty, answer questions, etc. Additionally, there is no coverage for HAB meetings and other events beyond the current 19 hours per week scheduled.
Consequences of this initiative not being funded	The honors office will be closed and lounge not supervised for 20+ hours per week. Student workers cannot oversee adequately the areas nor should they be placed in that position.
Department Goals	Improve recruitment of quality and committed traditional, non-traditional, and under-represented student populations, Enhance the student advising and support experiences, Implement an infrastructure and personnel plan based on program assessments
Programs
Locations	Main Campus
Estimated Completion Date
Will this initiative span multiple budget years?	No
Importance	Low
Funding Source	Request for Prioritization
Created	11/12/2020 7:04 pm
Updated	11/12/2020 7:33 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
COLLEGE GOALS as of 2011 4. To promote student growth and development by providing comprehensive and innovative academic and support services.	Reinstating a full-time clerical person will ensure the honors office is open during normal business hours when the coordinator is not available, provide assistance to students and faculty, ensure facilities and students are monitored, safe and neat, provide an additional person for students to talk with, help facilitate planning, programming, and assessment, and generally insure smoother operations of the program, while better utilizing the coordinator's time.
COLLEGE GOALS as of 2011 6. To build and maintain safe, accessible and sustainable facilities that support the learning environment.	Reinstating a full-time clerical person will ensure the honors office is open during normal business hours when the coordinator is not available, provide assistance to students and faculty, ensure facilities and students are monitored, safe, and neat, provide an additional person for students to talk with, help facilitate planning, programming, and assessment, and generally insure smoother operations of the program, while better utilizing the coordinator's time.
STUDENT SERVICES MASTER PLAN 2013 Student Success & Access Facilitate student success, growth and goal completion	Reinstating a full-time clerical person will ensure the honors office is open during normal business hours when the coordinator is not available, provide assistance to students and faculty, ensure facilities and students are monitored, safe, and neat, provide an additional person for students to talk with, help facilitate planning, programming, and assessment, and generally insure smoother operations of the program, while better utilizing the coordinator's time.
STUDENT SERVICES MASTER PLAN 2013 Student Success & Access Facilitate the campus-wide promotion of health, wellness, and safety	Reinstating a full-time clerical person will ensure the honors office is open during normal business hours when the coordinator is not available, provide assistance to students and faculty, ensure facilities (and students) are monitored, safe, and neat, provide an additional person for students to talk with, help facilitate planning, programming, and assessment, and generally insure smoother operations of the program, while better utilizing the coordinator's time.
STRATEGIC PLAN 2015-2020 PRIORITY II: Student Support and Success: We will support our students in achieving their educational and career goals. a: Prepare students for college success through academic planning and advising and comprehensive, ongoing support.	Reinstating a full-time clerical person will ensure the honors office is open during normal business hours when the coordinator is not available, provide assistance to students and faculty, ensure facilities and students are monitored, safe, and neat, provide an additional person for students to talk with, help facilitate planning, programming, and assessment, and generally insure smoother operations of the program, while better utilizing the coordinator's time.
STRATEGIC PLAN 2015-2020 PRIORITY III: Collaboration and Communication: We will develop connections between internal and external constituents and advance mutually beneficial partnerships. We will promote a culture of trust, respect, and collective responsibility. d: Strengthen the sense of community to improve the institutional climate and promote collegiality, civility, and mutual respect.	Reinstating a full-time clerical person will ensure the honors office is open during normal business hours when the coordinator is not available, provide assistance to students and faculty, ensure facilities and students are monitored, safe and neat, provide an additional person for students to talk with, help facilitate planning, programming, and assessment, and generally insure smoother operations of the program, while better utilizing the coordinator's time.
STRATEGIC PLAN 2015-2020 PRIORITY IV: Efficient and Effective Operations: We will anticipate and adapt to changing economic realities while maintaining the infrastructure and resources necessary to foster innovation and develop & deliver high quality programs and services. c: Review and revise allocation methods to ensure appropriate investment in people, services, facilities, & technologies.	Reinstating a full-time clerical person will ensure the honors office is open during normal business hours when the coordinator is not available, provide assistance to students and faculty, ensure facilities and students are monitored, safe and neat, provide an additional person for students to talk with, help facilitate planning, programming, and assessment, and generally insure smoother operations of the program, while better utilizing the coordinator's time.
ACADEMIC MASTER PLAN 2016-2020 The Student Experience Objective #1: Improve communication among faculty, staff, and students.	Reinstating a full-time clerical person will ensure the honors office is open during normal business hours when the coordinator is not available, provide assistance to students and faculty, ensure facilities and students are monitored, safe and neat, provide an additional person for students to talk with, help facilitate planning, programming, and assessment, and generally insure smoother operations of the program, while better utilizing the coordinator's time.
ACADEMIC MASTER PLAN 2016-2020 The Student Experience Objective #3: Enhance academic support and services by effectively utilizing equipment, facilities, personnel, and technology to meet our students’ needs.	Reinstating a full-time clerical person will ensure the honors office is open during normal business hours when the coordinator is not available, provide assistance to students and faculty, ensure facilities and students are monitored, safe and neat, provide an additional person for students to talk with, help facilitate planning, programming, and assessment, and generally insure smoother operations of the program, while better utilizing the coordinator's time.
ACADEMIC MASTER PLAN 2016-2020 The Student Experience Objective #4: Ensure an environment of mutual respect by promoting a greater understanding of our students.	Reinstating a full-time clerical person will ensure the honors office is open during normal business hours when the coordinator is not available, provide assistance to students and faculty, ensure facilities and students are monitored, safe and neat, provide an additional person for students to talk with, help facilitate planning, programming, and assessment, and generally insure smoother operations of the program, while better utilizing the coordinator's time.

Action Steps

Action Step	Responsible Party	Order
Rework the job description to fit full-time hours	Honors Advisory Board	1
Search and hire person	Honors Advisory Board	2
Train person (if needed)	Honors Program Coordinator	3

Expected Outcomes

Outcome	Order
More oversight of the honors facilities	1
Increased ability to assist students	2
Increased ability to assist faculty	3
Decreased stress on coordinator and more appropriate use of her time	4
Smoother flow of office and facilities	5
Increased ability to plan events and programming	6

Assessment Methods

Method	Description	Other Method	Responsible Party
Observations	Information can be collected while observing “events” (including, sponsored activities, student {office staff} sessions, etc.) in the natural setting. Observation can provide information on student behaviors and attitudes.		Honors Advisory Board: Student members and coordinator

Resources

INITIAL YEAR COST:	$10,000.00
RECURRING COST:	$10,000.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
Convert part time clerical person to full time	$10000.00 / 10000.00 (1st year)	Human Resources, AVP Office
TOTAL:	$10,000.00 / $10,000.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

This is initiative is ready for prioritization.

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.