Admissions Counselor :: PIP System (SUNY Orange)

Admissions Counselor Print All

Initiative Title	Admissions Counselor
Submitted in Previous Year(s)	2007-08
Critical Information, Notes, Justification, Rationale	The implementation of Banner enables the Admissions Office to become more proactive and “tech savvy” in recruiting and admitting students to the college and managing their progress from the point of inquiry to enrollment. For example, with Banner it is possible to develop and execute communication plans (electronic and mail) tailored to an individual prospect or applicant, and to track and measure the results. In admissions offices today it is common to find a counselor with specific responsibilities related to the management of web and electronic recruitment, admissions, and yield initiatives for the full staff. Reporting to the Director of Admissions and Recruitment and in collaboration with IT staff, this counselor would use available tech resources to expand and enhance recruitment and yield initiatives and to create a more robust web presence for admissions related activities: e.g. online information sessions, live counselor chats, e-newsletters. Further options for creating online sign-up for campus tours, weekly small group admissions sessions, program information sessions, and class visitations provide access to SUNY Orange admissions even when the office is closed. The goal of this position is to reach more students, more frequently, more cost-efficiently, with more relevant information --- first, about the college, and then about their application ---not only during “regular business hours” but, 24/7 via the web. Another positive result of this position is the ability to monitor the results of our initiatives, providing the necessary data for the Director of Admissions and Recruitment and AVP for Enrollment Management as we mange staff time and resources, move through the annual recruitment and admissions cycle, and measure our progress over time.
Consequences of this initiative not being funded	Prospective students expect us to have the ability to fully communicate to them via technology. With Banner and the portal, we are now ready to proceed in meeting this expectation. The proposal last year was to add two staff members to extend office hours. This revised proposal will add only one staff member, yet will keep the college in constant contact with students with the delivery method that will truly communicate with them at their level. We now have the technology to take the recruitment of students to the next level. It's essential that we add this position so we have the personnel to make it happen.
Department Goals
Programs
Locations
Estimated Completion Date	08/15/2008
Will this initiative span multiple budget years?	Yes
Importance	Low
Funding Source	Request for Prioritization
Created	06/17/2013 5:02 pm
Updated	06/17/2013 5:02 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
COLLEGE III: To implement technological delivery systems in Academic, Student and Administrative Services. 2: To increase the use of information technologies for enhancing education and communication.
COLLEGE III: To implement technological delivery systems in Academic, Student and Administrative Services. 3: To continue to enable technological improvements in academic advising, in registration, in keeping track of student progress, and in financial aid processing, while maintaining personal interactions between students and college personnel.
STRATEGIC V: Provide a clear, consistent and compelling presentation of Orange County Community College.

Action Steps

Action Step	Responsible Party	Order
Hire Admissions Counselor	Director of Admissions and Recruitment	1

Expected Outcomes

Outcome	Order

Assessment Methods

Method	Description	Other Method	Responsible Party

Resources

INITIAL YEAR COST:	$40,100.00
RECURRING COST:	$39,000.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
Computer	$1100.00	Admissions and Recruitment
TOTAL:	$1,100.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
Admissions Counselor	$39000.00 / 39000.00 (1st year)	Admissions and Recruitment
TOTAL:	$39,000.00 / $39,000.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
		3		1	Admissions Counselor $40,100.00 / $39,000.00	Admissions and Recruitment

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.