Automate student tuition and fee billing for students who are to be charged diffently than the normal rate. :: PIP System (SUNY Orange)

Automate student tuition and fee billing for students who are to be charged diffently than the normal rate. Print All

Initiative Title	Automate student tuition and fee billing for students who are to be charged diffently than the normal rate.
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	We are strivng to automate the tuiton and fee charges related to students who are to be charged a different rate compared to the normal tuition and fee rate. CCHS was the first and has been automated, but now the same needs to be done to PTECH and others that we identify.
Consequences of this initiative not being funded	The consequences of the initatve not being accomplished will cause manual tuition and fee adjustments to continue and students not seeing the accurate student account bill immedately.
Department Goals	Use the Banner ERP system to automate processes.
Programs
Locations	Main Campus, Newburgh Campus
Estimated Completion Date	09/01/2021
Will this initiative span multiple budget years?	No
Importance	High
Funding Source	Request for Prioritization
Created	01/17/2021 12:54 pm
Updated	01/20/2021 9:36 am

Institutional Goals

Goal	How will the initiative support this institutional goal?
STUDENT SERVICES MASTER PLAN 2013 Technology Explore, introduce and utilize technology designed to improve operations, enhance communication, streamline service, and increase productivity and efficiency.	The automation of tuiton rates that are not by the normal credt hour rate, will support the Student Services Master Plan, and it will streamline a very manually process, both increasing productivity and efficiency.

Action Steps

Action Step	Responsible Party	Order
Student Accounts work with IT (aka Ellucian), and fact fndngs with other Higher Ed Institutions to develop the automated billng process within Banner.	Student Accounts Director	1

Expected Outcomes

Outcome	Order
The process will be automated and accurately bill each student.	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Observations	Information can be collected while observing “events” (including, sponsored activities, student {office staff} sessions, etc.) in the natural setting. Observation can provide information on student behaviors and attitudes.		Student Accounts Director

Resources

INITIAL YEAR COST:	$0.00
RECURRING COST:	$0.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
Believe no cost is needed just employee time	$0.00	Information Technology, CIO Office
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
			1	1	Automate student tuition and fee billing for students who are to be charged diffently than the normal rate. $0.00 / $0.00	Bursar

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
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