Balance AY1819 budget based on realistic key assumptions. :: PIP System (SUNY Orange)

Balance AY1819 budget based on realistic key assumptions. Print All

Initiative Title	Balance AY1819 budget based on realistic key assumptions.
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	SUNY Orange cannot continue "business as usual" operations. Currently the institution has a $1.7M budget shortfall due to declining enrollments that the campus is trying to mitigate by implementing a hiring freeze, offering a one-time voluntary retirement incentive, looking for cost-savings through bids and RFPs, etc. Since 87% of our budget is comprised of salaries and benefits, it will be necessary to re-size our institution based on realistic enrollment assumptions. The CampusWorks business process review will be useful in determining the best way to utilize technology and create process improvements that will streamline operations and allow opportunities for value-added initiatives that will move the institution forward.
Consequences of this initiative not being funded	If the structural budget deficit is not addressed, we will be kicking the can down the road and delaying the tough decisions and the future financial stability of our institution will be compromised.
Department Goals	Address and correct structural budget deficit.
Programs
Locations	Main Campus, Newburgh Campus, Other Instructional Site
Estimated Completion Date
Will this initiative span multiple budget years?	No
Importance	High
Funding Source	Request for Prioritization
Created	01/22/2018 11:29 am
Updated	03/29/2018 6:22 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
STRATEGIC PLAN 2015-2020 PRIORITY IV: Efficient and Effective Operations: We will anticipate and adapt to changing economic realities while maintaining the infrastructure and resources necessary to foster innovation and develop & deliver high quality programs and services. a: Maximize existing funding streams and explore alternative revenue opportunities to ensure financial stability.	Balancing the budget on realistic assumptions will ensure that SUNY Orange can deliver high quality programs and services into the future and secure financial stability by addressing difficult current issues and making the tough decisions now rather than putting a bandaid on it and pushing the problem forward.
STRATEGIC PLAN 2015-2020 PRIORITY IV: Efficient and Effective Operations: We will anticipate and adapt to changing economic realities while maintaining the infrastructure and resources necessary to foster innovation and develop & deliver high quality programs and services. b: Develop, cultivate, and support innovation throughout the organization for continuous improvement.	Creating process efficiencies and using technology more effectively will allow for continuos improvement throughout the campus.
STRATEGIC PLAN 2015-2020 PRIORITY IV: Efficient and Effective Operations: We will anticipate and adapt to changing economic realities while maintaining the infrastructure and resources necessary to foster innovation and develop & deliver high quality programs and services. d: Foster a collective commitment to comprehensive planning, assessment, and prioritization to ensure institutional effectiveness.	In order to secure future financial stability, the institution must work together and be committed to long-term planning, assessment, and prioritization. We have limited financial resources and we must make sure that we are using them in the best and most effective way for our students and employees. The budget is a reflection of the institution's long-term plan and it must be balanced.

Action Steps

Action Step	Responsible Party	Order
Create budget model.	Controller & VPAF	1
Run scenarios based on key assumptions.	VPAF & Controller	2
Perform scenario analysis.	VPAF, Pres, VPs, Cabinet	3
Seek campus input/feedback.	PBIE, Assembly, budget forums	4
Seek board approval for tuition and fees.	BOT, Pres, VPs	5
Make tough decisions and balance budget.	Pres, VPs, BOT	6
Seek budget approval from BOT & County Legislature	VPAF, Controller, BOT, County Legislature	7

Expected Outcomes

Outcome	Order
AY1819 Budget will be approved.	1
AY1819 budget to actual results will be more closely aligned.	2

Assessment Methods

Method	Description	Other Method	Responsible Party
Tracking	Usage of programs, services, participation can be tracked; demographic information may also be able to be collected.		VPAF & Controller

Resources

INITIAL YEAR COST:	$0.00
RECURRING COST:	$0.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
Will use existing staff.	$0.00	Administration and Finance, VP Office Human Resources, AVP Office Business Office
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
	Notes View	1			Balance AY1819 budget based on realistic key assumptions. $0.00 / $0.00	Administration and Finance, VP Office

Prioritization Notes

Level 4

Level 4 (PBIE Committee)

The PBIE Committee agreed that VPAF Dauer's plan to balance the budget based on realistic expectations is extremely important. However, we decided not to rank it because it is a function of the VPAF position.

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.