Cognos collaboration - Data Accessibility and Visualization :: PIP System (SUNY Orange)

Cognos collaboration - Data Accessibility and Visualization Print All

Initiative Title	Cognos collaboration - Data Accessibility and Visualization
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	Accessible and accurate data is essential to operations and decisions. In recent times, there have been programming positions vacated due to retirement...with limited ability to fill. A resource shortage - in both history and expertise is an ongoing challenge. Moving forward, it is more important for IPAR and ITS to collaborate further on Cognos related efforts/activities, particularly the visualization of information across all areas of the College.
Consequences of this initiative not being funded	The College is asking for data to be more accessible.
Department Goals	Continue to create a data accessible environment - visualization, data management, etc.
Programs
Locations	Main Campus, Newburgh Campus
Estimated Completion Date	05/31/2024
Will this initiative span multiple budget years?	No
Importance	High
Funding Source	Request for Prioritization
Created	01/06/2023 12:02 pm
Updated	01/06/2023 1:25 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
STRATEGIC PLAN 2020-2025 Sustain and Invigorate Our Planned Future: Reimagine Human, Financial and Physical Resources Goal #3: Maximize and more efficiently use technologies and physical resources to enhance the student experience	Being able to more effectively utilize the capabilities of Cognos will improve processes as well as communication. By collaborating with ITS, we are able to provide data to end users in a most accessible way. This is essential for decision makers to have the information needed to improve processes and policies, ultimately to enhance the experience of students at the College.
MIDDLESTATES STANDARDS 6 Planning, Resources, and Institutional Improvement	It is the intention of this initiative to be able to house and display measures useful and necessary to college-stakeholders. These measures are largely described as institutional effectiveness measures and/or key performance indicators. By collaborating with ITS, the initiative seeks to understand and utilize all of the functionality of our College's reporting tool in order to support the process of planning, budgeting and effectiveness.

Action Steps

Action Step	Responsible Party	Order
Propose collaboration efforts/activities to SAG	IPAR	1
Consider training/resource opportunities	IPAR and ITS	2
Seek out best practices/best institutions utilizing Cognos; outreach to SUNY for potential support (from OBIEE)	IPAR and ITS	3
Establish realistic goals/outcomes	IPAR and ITS	4
Discuss ways HISTORICAL knowledge can be transferred, documented, etc.	IPAR and ITS	5
Educate stakeholders (and college community) on data language in order to communicate clear expectations	IPAR, ITS	6

Expected Outcomes

Outcome	Order
Being able to more effectively/efficiently utilize the capabilities of Cognos will benefit many units/departments across the College. By building the capacity of IPAR and ITS to build opportunities for data visualizations, more information can be shared.	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Interviews	The students (or other participants) are able during an interview to share their direct experiences, attitudes and beliefs. Interviews can be either structured or unstructured.		IPAR

Resources

INITIAL YEAR COST:	$0.00
RECURRING COST:	$0.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
Collaboration with ITS	$0.00	Information Technology, CIO Office Institutional Planning Assessment and Research
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
To Be Determined	$0.00	Information Technology, CIO Office Institutional Planning Assessment and Research
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
35	35	9	2	2	Cognos collaboration - Data Accessibility and Visualization $0.00 / $0.00	Institutional Planning Assessment and Research

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
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