Computer Hardware Replacement Project :: PIP System (SUNY Orange)

Computer Hardware Replacement Project Print All

Initiative Title	Computer Hardware Replacement Project
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	PC life cycle services refer to all the processes, tasks and people required to keep PCs functional and maintain user productivity during the lifetime of PC hardware and software. The life cycle services start just before the PC acquisition phase and continue through disposal and transition to the replacement platform. These services can be supplied in-house, by PC vendors as part of the original acquisition deal or by third parties. As the name implies, PC life cycle services should be viewed cyclically. Many of the phases in the PC's life cycle will blend into each other. For most businesses in developed economies, new PCs are bought to replace established systems. Replacement planning affects when old systems will be ready for retirement as well as budgetary requirements for procurement of the new systems. (Gartner.com)
Consequences of this initiative not being funded	The risk of outdated and obsolete equipment
Department Goals
Programs
Locations	Main Campus, Newburgh Campus
Estimated Completion Date
Will this initiative span multiple budget years?	No
Importance	High
Funding Source	Request for Prioritization
Created	01/19/2018 1:34 pm
Updated	01/22/2018 12:53 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
STRATEGIC PLAN 2015-2020 PRIORITY IV: Efficient and Effective Operations: We will anticipate and adapt to changing economic realities while maintaining the infrastructure and resources necessary to foster innovation and develop & deliver high quality programs and services. c: Review and revise allocation methods to ensure appropriate investment in people, services, facilities, & technologies.	Emerging technology makes new tools and services more affordable and allows companies to save on their staff payroll and office equipment.
ACADEMIC MASTER PLAN 2016-2020 The Student Experience Objective #3: Enhance academic support and services by effectively utilizing equipment, facilities, personnel, and technology to meet our students’ needs.	A computer is a crucial component of the academic success of a student. Whether it is a laptop or a desktop, a computer offers a unique platform to gain the most up-to-date information and to analyze the use of that information for school projects

Action Steps

Action Step	Responsible Party	Order
Procurement	CIO and User Services Director	1
Receive and Inventory	Helpdesk	2
Desktop Imaging	User Services	3
Setup and Deployment	User Services	4
Communication of the New Computers	CIO and User Services Director	5

Expected Outcomes

Outcome	Order
Positive experience with new and reliable computer devices	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Observations	Information can be collected while observing “events” (including, sponsored activities, student {office staff} sessions, etc.) in the natural setting. Observation can provide information on student behaviors and attitudes.		User Services Director
Tracking	Usage of programs, services, participation can be tracked; demographic information may also be able to be collected.		User Services Director

Resources

INITIAL YEAR COST:	$120,000.00
RECURRING COST:	$120,000.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
400 Computer Devices	$120000.00 / 120000.00 (1st year)	Information Technology, CIO Office
TOTAL:	$120,000.00 / $120,000.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office SUNYOrange PLUS	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL Financial Aid Global Studies Governance High School Equivalency (HSE) Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Workforce Development Programming Workforce Student Support Youth Empowerment Program	Initiative Title	Department
	12	5	4		Computer Hardware Replacement Project $120,000.00 / $120,000.00	Information Technology, CIO Office

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
08/15/2019	Information Technology, CIO Office	In progress	80000.00	Capital Budget