Create mach forms to allow students to complete and submit documents electronically. :: PIP System (SUNY Orange)

Create mach forms to allow students to complete and submit documents electronically. Print All

Initiative Title	Create mach forms to allow students to complete and submit documents electronically.
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	By allowing students to submit forms and documents electronically, we reduce foot traffic and decrease the response time. We recently introduced an on-line bookstore voucher with great success. Our goal is to add a verification of residence and change of information form.
Consequences of this initiative not being funded	Submitted documents pass through several hands and offices increasing the chances of missed or incomplete information. Too much lag time in responding to students.
Department Goals	1 Provide on-line forms that can be completed and submitted electroncially.
Programs
Locations
Estimated Completion Date	06/01/2018
Will this initiative span multiple budget years?	Yes
Importance	High
Funding Source	Request for Prioritization
Created	12/01/2017 2:21 pm
Updated	01/09/2018 1:13 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
MIDDLESTATES STANDARDS 3. Institutional Resources	Relying on information from Banner to be accurate
STUDENT SERVICES MASTER PLAN 2013 Technology Explore, introduce and utilize technology designed to improve operations, enhance communication, streamline service, and increase productivity and efficiency.	We must be able to pull reliable information from our current system (Banner). SICAS and Ellucian staff are valuable assets in helping to identify and correct problems and issues.
STRATEGIC PLAN 2015-2020 PRIORITY IV: Efficient and Effective Operations: We will anticipate and adapt to changing economic realities while maintaining the infrastructure and resources necessary to foster innovation and develop & deliver high quality programs and services. b: Develop, cultivate, and support innovation throughout the organization for continuous improvement.	Provide a better student experience that does not involve multiple transactions to achieve same goal.

Action Steps

Action Step	Responsible Party	Order
Learn how to create mach forms for use by the Student Accounts Office	Student Accounts	1

Expected Outcomes

Outcome	Order
Increase efficiency and improve processes	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Document Analysis	Documents can be analyzed to provide information and meaning around an assessment topic		Student Accounts

Resources

INITIAL YEAR COST:	$1,000.00
RECURRING COST:	$0.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
SICAS and/or Ellcuian Consultant(s)	$1000.00	Business Office
TOTAL:	$1,000.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
			2	1	Create mach forms to allow students to complete and submit documents electronically. $1,000.00 / $0.00	Bursar

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
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