Data Security System :: PIP System (SUNY Orange)

Data Security System Print All

Initiative Title	Data Security System
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	Data Loss Prevention - The main reason for data backup is to save important files if a system crash or hard drive failure occurs Archiving - Data backups can assist in the development of archives. Recovery Time - Server failures or server replacements can take days to recover from. Current technologies can store a complete image of your server configuration in addition to your files. If your server fails, the entire server configuration and your files can be restored from the back-up. Combined On-site and Cloud Backup - Ensures easy access and disaster protection with backups kept on-site and a copy of the same backups in an off-site location. Current technologies can store a copy (including the image referenced above) of the backup on what amounts to a mini PC on-site. The data is then replicated and on a scheduled basis, the copy is automatically and securely transmitted and stored to “The Cloud”. File-level backups - provides a secondary mechanism to make sure data is protected. Current technologies can also provide file-level restorations (including image referenced above) to recover single files and folders.
Consequences of this initiative not being funded	We have two points of failure for data loss. This will add an additional layer of protection for disaster recovery. All data with the exception of those already in a cloud are housed on our campuses
Department Goals	Become a more data security conscious environment
Programs
Locations	Main Campus, Newburgh Campus
Estimated Completion Date	07/01/2020
Will this initiative span multiple budget years?	Yes
Importance	High
Funding Source	Request for Prioritization
Created	11/18/2019 2:30 pm
Updated	11/19/2019 11:24 am

Institutional Goals

Goal	How will the initiative support this institutional goal?
COLLEGE GOALS as of 2011 6. To build and maintain safe, accessible and sustainable facilities that support the learning environment.	Provide data security and integrity
COLLEGE GOALS as of 2011 7. To identify, secure and allocate resources that advance the strategic priorities of the College.	Providing data security and integrity for making analytical strategic decisions.
STUDENT SERVICES MASTER PLAN 2013 Technology Explore, introduce and utilize technology designed to improve operations, enhance communication, streamline service, and increase productivity and efficiency.	Improvement of operations by maintaining data availability and integrity.
STRATEGIC PLAN 2015-2020 PRIORITY IV: Efficient and Effective Operations: We will anticipate and adapt to changing economic realities while maintaining the infrastructure and resources necessary to foster innovation and develop & deliver high quality programs and services. b: Develop, cultivate, and support innovation throughout the organization for continuous improvement.	Promotes innovation through a hybrid on premise/cloud solution.
ACADEMIC MASTER PLAN 2016-2020 The Student Experience Objective #3: Enhance academic support and services by effectively utilizing equipment, facilities, personnel, and technology to meet our students’ needs.	Maintaining high data and system availability.

Action Steps

Action Step	Responsible Party	Order
Identify appropriate data security solution	CIO and Infrastructure Services director	1
Procure and implement solution	CIO and Infrastructure Services director	2

Expected Outcomes

Outcome	Order
Heightened confidence in maintaining data integrity	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Observations	Information can be collected while observing “events” (including, sponsored activities, student {office staff} sessions, etc.) in the natural setting. Observation can provide information on student behaviors and attitudes.		Infrastructure Services director
Tracking	Usage of programs, services, participation can be tracked; demographic information may also be able to be collected.		Infrastructure Services director

Resources

INITIAL YEAR COST:	$45,000.00
RECURRING COST:	$25,000.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
Backup Software	$20000.00 / 20000.00 (1st year)	Information Technology, CIO Office
Cloud Storage	$5000.00 / 5000.00	Information Technology, CIO Office
On-site backup solution	$25000.00	Information Technology, CIO Office
TOTAL:	$45,000.00 / $25,000.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
3	3	1	2		Data Security System $45,000.00 / $25,000.00	Information Technology, CIO Office

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.