Departmental Secretarial Need :: PIP System (SUNY Orange)

Departmental Secretarial Need Print All

Initiative Title	Departmental Secretarial Need
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	Currently the Biology Department employs a secretary in conjunction with another department ( Laboratory Technology )and this has been the case for at least 30years. With a Full Time staff of 10 faculty, 2 technical assistants, a BT 155 "supervisor", and more than 20 adjuncts requiring services during any particular semester. This no longer seems adequate....particularily during times of heavy use ( registration/advising peaks, budget preparation, end-of year reports, PRT etc. ). Added to this is the work our current secretary does in terms of Phlebotomy registration, MLT Acrediations and interactions with MLT Clinical Sites as well as handling numerous inquiries re "open sections" of biology courses. Given this workload and specific periods of particular need we may need additional short-term support through the mechanism of a "Secretarial Pool" managed through an appropriate administrative protocol.
Consequences of this initiative not being funded	Periods when their is not enough time to accomplish work in an efficient manner
Department Goals
Programs	AS Math Science, Degree Related Course Offerings, General Education
Locations
Estimated Completion Date	09/01/2011
Will this initiative span multiple budget years?	Yes
Importance	Low
Funding Source	Request for Prioritization
Created	06/17/2013 5:04 pm
Updated	06/17/2013 5:04 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
STRATEGIC Priority III: Provide adequate resources to allow College to realize its strategic goals.	As stated in the above, appropriate level of secretarial support is needed

Action Steps

Action Step	Responsible Party	Order
Develop strategy	Biology Chair/Academic Affairs/HR	1

Expected Outcomes

Outcome	Order
Increased Secretarial Support	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Other	Enter other assessment method	Periodic Rewiew	Biology Chair/Academic Affairs

Resources

INITIAL YEAR COST:	$0.00
RECURRING COST:	$0.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
FT Secretary Salary	$0.00 / 0.00 (1st year)	Biology Human Resources, AVP Office
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
			Notes View	7	Departmental Secretarial Need $0.00 / $0.00	Biology AS Math Science Degree Related Course Offerings General Education

Prioritization Notes

Level 2

Level 2 (Business Math Science and Technology, AVP Office)

Importance noted by AVP. CSEA / personnel changes are not being ranked in PIP.

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.