Digitization of College Archive Materials :: PIP System (SUNY Orange)

Digitization of College Archive Materials Print All

Initiative Title	Digitization of College Archive Materials
Submitted in Previous Year(s)	2007-08
Critical Information, Notes, Justification, Rationale	The College Archives contains materials which are fragile and unique relating to the Horton/Morrison families and the early history of the College. Digitization would assist in preservation of these items as well as make them accessible to the public and college community. The software selected for this project will scale to accomodate the addition of Gilman collection records.
Consequences of this initiative not being funded	Access to these historic and valuable collections would continue to be restricted due to the lack of a finding aid to locate individual items within the archive. A digitization project would create the cataloging finding aid as well as provide electronic replicas to allow for visual access to the collection.
Department Goals
Programs
Locations
Estimated Completion Date	05/31/2010
Will this initiative span multiple budget years?	Yes
Importance	Low
Funding Source	Request for Prioritization
Created	06/17/2013 5:03 pm
Updated	06/17/2013 5:03 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
COLLEGE V: To enrich the life of the community by providing cultural, educational and recreational events and access to college resources for appropriate community activities. 2: To market college resources for cultural and recreational activities where appropriate.
STRATEGIC V: Provide a clear, consistent and compelling presentation of Orange County Community College.
AMP D: Technology f: Create faculty and department web pages for posting assignments,syllabi, activities, updates, etc

Action Steps

Action Step	Responsible Party	Order
Begin scanning and entering data	LIB	1
Attach archival files to college webpage for public access	LIB IT	2
Purchase Archival processing software	LIB	3
Purchase scanning equipment and PC	LIB	4

Expected Outcomes

Outcome	Order
Upon completion-creation of publicly accessible collegiate historic documents	1

Assessment Methods

Method	Description	Other Method	Responsible Party

Resources

INITIAL YEAR COST:	$9,760.00
RECURRING COST:	$2,800.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
Digital Camera	$700.00
Microtek 9800XL Scanner	$1200.00	Information Technology, CIO Office
Network PC with ample storage space	$4500.00
TOTAL:	$6,400.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
Archival Supplies	$800.00 / 800.00 (1st year)
Past Perfect Archival Software	$2000.00 / 2000.00 (1st year)	Information Technology, CIO Office
Photoshop	$60.00	Information Technology, CIO Office
TOTAL:	$2,860.00 / $2,800.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
Software Training	$500.00
TOTAL:	$500.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office SUNYOrange PLUS	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL Financial Aid Global Studies Governance High School Equivalency (HSE) Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Workforce Development Programming Workforce Student Support Youth Empowerment Program	Initiative Title	Department
		41		2	Digitization of College Archive Materials $9,760.00 / $2,800.00	Library

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
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