Discoverer Training for ODS Report Writers :: PIP System (SUNY Orange)

Discoverer Training for ODS Report Writers Print All

Initiative Title	Discoverer Training for ODS Report Writers
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	There is a great need for the generation of valid and reliable data reports to be created and utilized. The College uses the Discoverer Reporting Tool to create reports from the Operational Data Store (where all of the College's Banner data is stored). This initiative is to advocate for the need for training in Discoverer/ODS. The Technical Assistants from both IR and ITS have essentially taught themselves how to navigate Discoverer in order to access data from ODS. As the College is requesting and needing additional data, the Technical Assistants need to advance their Discoverer skills. Armstrong-Smith Consulting (ASC) is the leader in creating (Oracle) Discoverer materials (we currently rely on their published Discoverer Handbook) and trainings...especially for SunGuard (Banner) schools utilizing their ODS. ASC's website: http://ascbi.com
Consequences of this initiative not being funded	Not providing our primary Discoverer/ODS report writers with additional and advanced skills, the College will continue to be challenged in achieving its third Strategic Priority of effectively utilizing data for "decision-making regarding College operations and programming."
Department Goals
Programs
Locations
Estimated Completion Date	11/18/2011
Will this initiative span multiple budget years?	No
Importance	Low
Funding Source	Request for Prioritization
Created	06/17/2013 5:03 pm
Updated	06/17/2013 5:03 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
STRATEGIC Priority II: Increase effectiveness of planning and resource allocation to allow for data- and research-driven decision-making regarding College operations and programming by a. Expanding scope of responsibility and authority of the Planning Committee b. Improving the collection, usefulness and availability of planning data c. Developing and integrating into the operating life of the College the recommendations made by the Middle States Association’s Commission on Higher Education.	By increasing the knowledge and skills of our primary Discoverer/ODS Report writers, the College will be able to achieve the objectives of the Strategic Plan that include: "enhancing the efficiency and effectiveness of report writing, developing methods for measuring success in programs and services and implementing data-driven informed planning and resource allocation."

Action Steps

Action Step	Responsible Party	Order
Schedule training days/session with consultants	IR, ITS	1
Primary Report Writers attend training	IR, ITS, Student Services	2
Share training information with Banner Report Group	IR, ITS, Student Services	3

Expected Outcomes

Outcome	Order
The College's primary Discoverer Report Writers will have increased knowledge and skills in writing reports in order to provide the College valid and reliable data from Banner/ODS	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Other	Enter other assessment method	Gather feedback from training participants on what knowledge and skills were obtained	IR
Other	Enter other assessment method	Review/revise/update ODS reports for accuracy, relevancy and end-user access and usability	IR, ITS

Resources

INITIAL YEAR COST:	$5,000.00
RECURRING COST:	$0.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
Discoverer consultants - Fee & Expenses	$5000.00	Information Technology, CIO Office Institutional Planning Assessment and Research
TOTAL:	$5,000.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
				3	Discoverer Training for ODS Report Writers $5,000.00 / $0.00	Institutional Planning Assessment and Research

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
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