Document Imaging :: PIP System (SUNY Orange)

Document Imaging Print All

Initiative Title	Document Imaging
Submitted in Previous Year(s)	2010-2011
Critical Information, Notes, Justification, Rationale	This technology will allow us to be more productive in tracking of past, current and new employees.
Consequences of this initiative not being funded	We will continue to store information on paper in an inefficient, unsustainable manner
Department Goals
Programs
Locations
Estimated Completion Date	12/31/2012
Will this initiative span multiple budget years?	No
Importance	Low
Funding Source	Request for Prioritization
Created	06/17/2013 5:04 pm
Updated	06/17/2013 5:04 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?

Action Steps

Action Step	Responsible Party	Order
Purchase Appropriate Technology	AVP-Human Resources	1

Expected Outcomes

Outcome	Order
Streamline information storage	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Other	Enter other assessment method	# Reams paper saved, costs saved	AVP-Human Resources

Resources

INITIAL YEAR COST:	$4,000.00
RECURRING COST:	$0.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
License and scanner, possibly server	$4000.00	Information Technology, CIO Office
TOTAL:	$4,000.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
13	13 Notes View	3		1	Document Imaging $4,000.00 / $0.00	Administration and Finance, VP Office

Prioritization Notes

Level 4

Level 4 (PBIE Committee)

Information is the driver of all business processes. The ability to capture information efficiently to drive business processes, ensure traceability of information and eliminate points of failure as information is managed throughout its lifecycle are some key validations as to why it would be so beneficial for the Human Resource Department to be able to reach that level of efficiency. Other areas of the college have experienced improved efficiency, enhanced sustainability and greater student ID theft protection. Additionally, there is potential disaster recovery by the document imaging software which provides server infrastructure with security, back-ups and storage in the event of a natural disaster, fire or flooding that would allow for employee records to be maintained if document imaging was implemented in the Human Resources Department.

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.