Document imaging scanner :: PIP System (SUNY Orange)

Document imaging scanner Print All

Initiative Title	Document imaging scanner
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	A document imaging scanner is needed in Newburgh as part of the College's overall document imaging project. Currently documents submitted by students in Newburgh must be sent to Middletown for processing. This creates a processing lag time in such critical areas as financial aid and admissions, particularly in the summer when campus mail is not picked up in Newburgh every day. By being able to scan in documents on site in Newburgh, we'll be able to eliminate the lag time in service to students and eliminate the possibility of misplaced or lost records.
Consequences of this initiative not being funded	Increasing lag times for processing of records; possibility of lost or misplaced records; lack of consistency between Newburgh and Middletown in Student Services.
Department Goals
Programs	Newburgh Campus
Locations
Estimated Completion Date	09/30/2009
Will this initiative span multiple budget years?	No
Importance	Low
Funding Source	Request for Prioritization
Created	06/17/2013 5:03 pm
Updated	06/17/2013 5:03 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
COLLEGE VI: To provide access for a diverse student population. 1: To increase programs and services to address the changing demographic profile of Orange County.
COLLEGE VI: To provide access for a diverse student population. 2: To increase the use of the College among populations which are traditionally under served.
MIDDLESTATES Standard 9: Student Support Services b: The college should re-evaluate the structure of the student development area to ensure resources are being allocated to best meet the needs of all learners, that functions of the various areas are clear, and that all constituents are able to participate in planning for student services.
STRATEGIC IV: Review and realign the missions, operations and staffing levels of all Orange County Community College departments in light of the strategic priorities.
AMP V: Student Support g: Create a one-stop center that addresses student needs more fully

Action Steps

Action Step	Responsible Party	Order

Expected Outcomes

Outcome	Order

Assessment Methods

Method	Description	Other Method	Responsible Party

Resources

INITIAL YEAR COST:	$10,000.00
RECURRING COST:	$0.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
Document imaging scanner	$10000.00	Wellness Center Financial Aid Bursar Records and Registration Admissions and Recruitment Academic Advising
TOTAL:	$10,000.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
12	12 Notes View	2		2	Document imaging scanner $10,000.00 / $0.00	Newburgh Campus Newburgh Campus

Prioritization Notes

Level 4

Level 4 (PBIE Committee)

PBIE ranking 8. Document Imaging Scanner ($10,000) A document imaging scanner is needed in Newburgh as part of the College's overall document imaging project. Currently documents submitted by students in Newburgh must be sent to Middletown for processing. This creates a processing lag time in such critical areas as financial aid and admissions, particularly in the summer when campus mail is not picked up in Newburgh every day. By being able to scan in documents on site in Newburgh, we'll be able to eliminate the lag time in service to students and eliminate the possibility of misplaced or lost records. With the anticipated growth on the new campus, there is no reason to wait to purchase this important piece of equipment.

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
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