E-BILLING :: PIP System (SUNY Orange)

E-BILLING Print All

Initiative Title	E-BILLING
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	On-line student billing which will allow students to review charges and credits made to their student account and eliminate or reduce the number of paper statements sent to students. Students will be able to view their bill (statement) whenever they choose too.
Consequences of this initiative not being funded	The College will continue to send paper statements.
Department Goals
Programs	Accounts Receiveable
Locations
Estimated Completion Date	07/07/2008
Will this initiative span multiple budget years?	Yes
Importance	Low
Funding Source	Request for Prioritization
Created	06/17/2013 5:02 pm
Updated	06/17/2013 5:02 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
MIDDLESTATES Standard 3: Institutional Resources f: While a technology infrastructure is in place, it is aging and inadequate for innovative learning applications and a robust administrative information system. With the appointment of the Associate Vice President of Technology, the college should begin the development of a technology plan to address the mission-critical areas of network support, database functionality, integration of staff and services, and life cycle management of computers across the college.
STRATEGIC II: Increase the effectiveness of planning and resource allocation for all College operations.
STRATEGIC Priority III: Provide adequate resources to allow College to realize its strategic goals.
STRATEGIC V: Provide a clear, consistent and compelling presentation of Orange County Community College.

Action Steps

Action Step	Responsible Party	Order
INVESTIGATE OPTIONS AVAILABLE WITHIN BANNER	ASSISTANT COMPTOLLER	1
INVESTIGATE OPTIONS PROVIDED BY OTHER VENDORS	ASSISTANT COMPTROLLER	2
PURCHASE SOFTWARE OR SET-UP GATEWAY FOR BILL PRESENTMENT	ASSISTANT COMPTROLLER	3
TEST SOFTWARE FOR ACCURACY OF DATA	ASSIATANT COMPTROLLER	4
IMPLEMENT IN LIVE ENVIRONMENT	ASSISTANT COMPTROLLER	5

Expected Outcomes

Outcome	Order
AN EFFECTIVE AND ACCURATE ON-LINE BILLING SYSTEM	1

Assessment Methods

Method	Description	Other Method	Responsible Party

Resources

INITIAL YEAR COST:	$25,000.00
RECURRING COST:	$5,000.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
GATEWAY FOR STUDENTS TO ACCESS BILLING INFORMATION ON-LINE	$20000.00	Information Technology, CIO Office Business Office
TOTAL:	$20,000.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
UPLOAD OF DATA TO GATEWAY	$5000.00 / 5000.00 (1st year)	Information Technology, CIO Office Bursar
TOTAL:	$5,000.00 / $5,000.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
		Notes View		3	E-BILLING $25,000.00 / $5,000.00	Bursar Accounts Receiveable

Prioritization Notes

Level 3

Level 3 (Administration and Finance, VP Office)

This item may be addressed by the implementation of BANNER.

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
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