Electronic Medical Records for Health Services :: PIP System (SUNY Orange)

Electronic Medical Records for Health Services Print All

Initiative Title	Electronic Medical Records for Health Services
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	The Federal Department of Health and Human Services issued a directive in 2005 that all medical records become Electronic Medical Records(EMR) within ten years. Currently Health Services is a total paper enviroment, which has a negative impact on our ablitiy to provide efficient quality care. All health histories, all clinic visits and encounters, all nurses notes, accident reports, emergency calls, referrals, clincal clearances, and reports to affiliating clinical sites are hand written on paper forms. Tracking encounters by diagnosis types is impossible; providing continutity of care for individuals if difficult at best. Reports are painstaking and time consuming to produce. Information often needs to be is entered in several places on several different forms. Our staff is overburdened with hours of phone calls and hand written correspondence with students inquiring about immunization and physical exam compliance. We have no means of collecting and retrieving valuable personal health history information from our students with chronic illness and generally do not know about them until they present with a problem on campus. Since I995 the idea of automation of our processes has been put into the Health Services plans. However, other things in the Division have taken precedence and this was never put forward for funding. Now, however, as the campus is moving towards a more student friendly, efficient, and high teach environment, it seems that this may be the time for Health Services to move into the 21st Century as well. While there are many EMR products that are designed for college health, most are very expensive and are built to perform functions we do not need, such as coding, billing, pharmacy, lab orders, etc. NueSoft Technologies, which was the creator of MediCat, one of the first and most widely used big EMR college health products, has developed NueSoft Xpress, designed especially to meet the needs of a small health services like ours. It is currently in use at several SUNY Banner schools, and is capable of interfacing with Banner. My plan is to begin with subscription to NeuSoft for the basic EMR package, and then the following year, when we are fully migrated to Banner bring in the Online Student Health Center that will allow students to submit their immunization and health histories online. Health Services staff thereafter would simply have to verify the information once the official records was recieved.
Consequences of this initiative not being funded	Health Services will not be able to meet the federal standards of care for the provision of and documentation of healthcare. As we migrate to Banner and students become accustomed to being able to have the majority of their interactions with the College available to them in an online environment, they will find that they cannot connect with Health Services in that manner.
Department Goals
Programs
Locations
Estimated Completion Date	11/15/2007
Will this initiative span multiple budget years?	Yes
Importance	Low
Funding Source	Request for Prioritization
Created	06/17/2013 5:01 pm
Updated	06/17/2013 5:01 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
COLLEGE III: To implement technological delivery systems in Academic, Student and Administrative Services. 2: To increase the use of information technologies for enhancing education and communication.

Action Steps

Action Step	Responsible Party	Order
Contact Schools using Banner and NueSoft Express to assess satisfaction with product	Mary Mulrooney-Kenny	1
Arrange Meeting with NueSoft Rep and our IT Dept to assess product - Product requires minimal IT support	Mary Mulrooney-Kenny	2

Expected Outcomes

Outcome	Order
EMR will allow Health Services staff to provide high qualtiy care, to operate more efficiently, will increase student and staff satisfaction, and will bring us into compliance with Federal guidelines for maintenance of health records	1

Assessment Methods

Method	Description	Other Method	Responsible Party

Resources

INITIAL YEAR COST:	$5,000.00
RECURRING COST:	$7,000.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
Annual Subscribtion to NueSoft Xpress	$5000.00 / 5000.00 (1st year)	Information Technology, CIO Office
TOTAL:	$5,000.00 / $5,000.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
NueSoft Training	$0.00
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
Student OnLine Health Center (add on to basic package)	$2000.00 / 2000.00	Information Technology, CIO Office
TOTAL:	$0.00 / $2,000.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
		Notes View		1	Electronic Medical Records for Health Services $5,000.00 / $7,000.00	Wellness Center

Prioritization Notes

Level 3

Level 3 (Student Services, VP Office)

Future - possability of BANNER system addressing this

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.