Event Management Web Software :: PIP System (SUNY Orange)

Event Management Web Software Print All

Initiative Title	Event Management Web Software
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	This web software will help the offices within the Student Services Division better plan and coordinate events held throughout the year. In addition, we will enhance our online accessibility to our prospective and current students. This will allow participants to sign up online to attend events in Admissions (group information sessions, accepted student days, open houses), Advising and Counseling (group advising sessions, workshops), and Student Activities (orientation), along with Student Services Division and college wide events (Sojourner Truth Awards, commencement). In addition to providing greater access to students, we can also run events with greater efficiency by setting attendance capacities, sending e-mail reminders to students prior to the event, and improving post-event assessment.
Consequences of this initiative not being funded	Students will not have an easy, efficient way of registering for student services division events online. Reminders prior to the events will not easily sent to students and guests.
Department Goals
Programs
Locations
Estimated Completion Date	12/31/2009
Will this initiative span multiple budget years?	No
Importance	Low
Funding Source	Request for Prioritization
Created	06/17/2013 5:03 pm
Updated	06/17/2013 5:03 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
COLLEGE III: To implement technological delivery systems in Academic, Student and Administrative Services. 2: To increase the use of information technologies for enhancing education and communication.
COLLEGE III: To implement technological delivery systems in Academic, Student and Administrative Services. 3: To continue to enable technological improvements in academic advising, in registration, in keeping track of student progress, and in financial aid processing, while maintaining personal interactions between students and college personnel.

Action Steps

Action Step	Responsible Party	Order

Expected Outcomes

Outcome	Order

Assessment Methods

Method	Description	Other Method	Responsible Party

Resources

INITIAL YEAR COST:	$5,500.00
RECURRING COST:	$5,500.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
Software & License	$5500.00 / 5500.00 (1st year)	Wellness Center Career and Internship Services Center for Student Involvement Financial Aid Records and Registration Admissions and Recruitment Academic Advising
TOTAL:	$5,500.00 / $5,500.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office SUNYOrange PLUS	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL Financial Aid Global Studies Governance High School Equivalency (HSE) Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Workforce Development Programming Workforce Student Support Youth Empowerment Program	Initiative Title	Department
		Notes View	Notes View	2	Event Management Web Software $5,500.00 / $5,500.00	Admissions and Recruitment

Prioritization Notes

Level 2
Level 3

Level 2 (Enrollment Mgt and Student Financial Services, AVP Office)

Already purchased with funds repurposed from current year budget.

Level 3 (Student Services, VP Office)

Already fulfilled

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.