Expand impact of digital signage :: PIP System (SUNY Orange)

Expand impact of digital signage Print All

Initiative Title	Expand impact of digital signage
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	The Communications Office sees a need for additional TV monitors in certain high-traffic areas of the College. These monitors would help expand the visibility of announcements and other key information for students and employees. Certain locations, such as Harriman Hall, the Diana Center and Orange Hall are among the Middletown campus spots where monitors would be beneficial. Adding monitors to the Tower Building on the Newburgh campus would also provide additional awareness.
Consequences of this initiative not being funded	The impact of the TV monitors on both campuses would remain at its current state.
Department Goals
Programs
Locations	Main Campus, Newburgh Campus
Estimated Completion Date	09/02/2019
Will this initiative span multiple budget years?	No
Importance	Medium
Funding Source	Request for Prioritization
Created	11/26/2018 1:03 pm
Updated	04/14/2019 7:20 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
STRATEGIC PLAN 2015-2020 PRIORITY I: Awareness and Access: We will raise the visibility of the College and communicate the value of a SUNY Orange education through enhanced outreach efforts and educational opportunities c: Expand the visibility of the College’s excellent programs and services through strategic marketing efforts.	Students and on-campus visitors in more buildings will see TV slides announcing events, student deadlines, etc.
STRATEGIC PLAN 2015-2020 PRIORITY III: Collaboration and Communication: We will develop connections between internal and external constituents and advance mutually beneficial partnerships. We will promote a culture of trust, respect, and collective responsibility. c: Improve management of information to increase transparency and centralize communication practices.	Information shown on the additional TV monitors will expand visibility of our messaging, and all internal messaging will be identical on all tv screens. This information will be very similar to event announcements and deadlines shared to external audiences.

Action Steps

Action Step	Responsible Party	Order
Identify and Purchase monitors	Communications and/or IT	1
Install monitors	Facilities	2
Add monitors to College network	ITS	3
Monitor and publish slides as submitted	Communications	4

Expected Outcomes

Outcome	Order
Enhanced awareness of college events, announcements and key dates	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Observations	Information can be collected while observing “events” (including, sponsored activities, student {office staff} sessions, etc.) in the natural setting. Observation can provide information on student behaviors and attitudes.		Office of Communications
Interviews	The students (or other participants) are able during an interview to share their direct experiences, attitudes and beliefs. Interviews can be either structured or unstructured.		Office of Communications

Resources

INITIAL YEAR COST:	$10,000.00
RECURRING COST:	$0.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
Monitors	$10000.00	Information Technology, CIO Office Maintenance
TOTAL:	$10,000.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
	Notes View	1	1		Expand impact of digital signage $10,000.00 / $0.00	Communications Office

Prioritization Notes

Level 4

Level 4 (PBIE Committee)

Although the committee supports fostering and increasing communication on campus, it feels that it would be beneficial to first assess the effectiveness of the current digital monitors already in place. The initiative, as submitted, does not clearly explain if expanding the existing digital monitors will be cost worthy. During the Initiative Open Forum, it was also mentioned that there may be better ways of getting this type of bulletin information to students by perhaps leveraging/utilizing mobile device communication. While the committee strongly supports improving and increasing communication with our student body, the committee feels this initiative needs some more development and research.

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.