Expanded Admissions Access & Programming :: PIP System (SUNY Orange)

Expanded Admissions Access & Programming Print All

Initiative Title	Expanded Admissions Access & Programming
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	The change in county demographics indicates more commuters and shift workers who need something other than traditional access hours and a general increase in folks looking for appointments with Admissions counselors.. The Admissions Office envisions opening 4 nights a week instead of 1 and opening Saturday mornings until 12 noon. This would give the Admissions Office and our constituents more time (access) for one-on-one admissions counseling during both the evening and the late afternoon. During the day, at this writing there is a 3 to4 week wait for an appointment with an Adm. Counselor. It would also provide more time for yield activities such as campus tours and program specific yield activities. At this juncture in the evolution of the SUNY Orange Admissions Office the expansion assumes more urgency with the addition of yield responsibilities to the recruitment/admissions/enrollment mix.
Consequences of this initiative not being funded	The Admissions Office has been requesting this expansion for at least 5 years. The Adm. Off. would produce better outcomes if it could offer more recruitment and yield activities in non-traditional time slots on weekends, evenings, and late afternoons. Folks will go to places that are easier to get to and have more available times on evenings, weekends,and during the late afternoon. The College is losing prospective students because it cannot accommodate the numbers of folks and their need for a more flexible schedule for appointments and offered activities, just as it loses folks because it does not yet have the convenience of on-line registration and on-line degrees. It's the same principle.
Department Goals
Programs
Locations
Estimated Completion Date	12/18/2007
Will this initiative span multiple budget years?	No
Importance	Low
Funding Source	Request for Prioritization
Created	06/17/2013 5:01 pm
Updated	06/17/2013 5:01 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
COLLEGE VI: To provide access for a diverse student population. 1: To increase programs and services to address the changing demographic profile of Orange County.
COLLEGE VI: To provide access for a diverse student population. 2: To increase the use of the College among populations which are traditionally under served.

Action Steps

Action Step	Responsible Party	Order
Publicize expanded hours and new recruitment and yield programming.	Director of Admissions	1

Expected Outcomes

Outcome	Order
An increase in yield from inquiry to applicant and from applicant to enrollee. An increase in appointments and walk-in traffic.	1

Assessment Methods

Method	Description	Other Method	Responsible Party

Resources

INITIAL YEAR COST:	$71,000.00
RECURRING COST:	$66,000.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
Admissions Counselors Desk and chair, Support staff desk and chair, 2 computers, 2 phones	$4200.00
TOTAL:	$4,200.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
Office space for one admissions couselor and one support staff carved out of current Admissions space	$0.00	Facilities
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
The usual office supplies for an admissions counselor and support staff.	$300.00
TOTAL:	$300.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
1 FT Admissions counselor & 1 FT CSEA staff	$64000.00 / 64000.00 (1st year)
TOTAL:	$64,000.00 / $64,000.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
Will need to send counselor to SUNYCAP New Professional Conference at the first available time. Will train support staff person in-house.	$500.00	CAPE
TOTAL:	$500.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
Publicity for new hours(Initial semester) and new recruitment and yield programming which would be part of regular Admissions publicity.	$2000.00 / 2000.00 (1st year)	Marketing
TOTAL:	$2,000.00 / $2,000.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
N/A	$0.00
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
		Notes View		1	Expanded Admissions Access & Programming $71,000.00 / $66,000.00	Admissions and Recruitment

Prioritization Notes

Level 3

Level 3 (Student Services, VP Office)

Although not given an official ranking for this planning year, the VP feels this initiative should be considered a need for the near future of our college.

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.