Explore what additional forms and/or services can be provided the Student Accounts webpage and add the availability of additional documentation to be uploaded via the Student Account's webpage. :: PIP System (SUNY Orange)

Explore what additional forms and/or services can be provided the Student Accounts webpage and add the availability of additional documentation to be uploaded via the Student Account's webpage. Print All

Initiative Title	Explore what additional forms and/or services can be provided the Student Accounts webpage and add the availability of additional documentation to be uploaded via the Student Account's webpage.
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	Due to Covid-19, and the need to quickly adjust our services to a remote environment, we have learned what is possible and we would like to continue expanding upon this. The online availability of Student Account functions, will remove barriers for students, permitting them to focus on their education.
Consequences of this initiative not being funded	Not providing the best services possible to our student.
Department Goals	Review each job function and what information and documentation is required from our students.
Programs
Locations
Estimated Completion Date	06/01/2021
Will this initiative span multiple budget years?	No
Importance	High
Funding Source	Request for Prioritization
Created	11/20/2020 10:26 pm
Updated	01/20/2021 9:36 am

Institutional Goals

Goal	How will the initiative support this institutional goal?
STUDENT SERVICES MASTER PLAN 2013 Technology Explore, introduce and utilize technology designed to improve operations, enhance communication, streamline service, and increase productivity and efficiency.	By having all possible forms and submissions opportunities online, will both support the goal to streamline services and increase productivity and efficiency. Both providing convenience for the student by not having to stop in to complete forms or mail them in, as well has providing an efficient system in which documentation can be tracked.

Action Steps

Action Step	Responsible Party	Order
Examining all form and required documentation. Creating online forms and uploading opportunities, within guidelines, for ease of remote submission. Developing a plan to notify students of the availability of the functionality.	Student Accounts Office	1

Expected Outcomes

Outcome	Order
To have additional forms and submission availability online for the convenience of our students.	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Observations	Information can be collected while observing “events” (including, sponsored activities, student {office staff} sessions, etc.) in the natural setting. Observation can provide information on student behaviors and attitudes.		Student Accounts Office

Resources

INITIAL YEAR COST:	$0.00
RECURRING COST:	$0.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
Believe no cost is needed just employee time	$0.00	Information Technology, CIO Office
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
			4	2	Explore what additional forms and/or services can be provided the Student Accounts webpage and add the availability of additional documentation to be uploaded via the Student Account's webpage. $0.00 / $0.00	Bursar

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.