Fill the vacant position of Secretary in the Center for Student Involvement



Initiative TitleFill the vacant position of Secretary in the Center for Student Involvement
Submitted in Previous Year(s)No
Critical Information, Notes, Justification, Rationale

This position has been long-vacant since the retirement of the previous secretary.  There is a constant stream of paperwork from Student Clubs coming in to the CSI office including budgets, travel requests and waivers, payment vouchers, event and space requests, etc.  Many of these now require additional signatures that we must obtain before processing.  A very large amount of time is dedicated to these tasks, detracting from  new program development and delivery and outreach to getting more students involved.  When the secretary for the office retired, her duties were split between the one remaining support staff and the director, adding on to their already full job descriptions.  As noted above, the requirements associated with these tasks has also increased.  The role of the Center for Student Involvement is provide co-curricular and leadership experiences and education that compliment student learning in the classroom.  This requires ongoing program development, presentation and assessment to meet the ever-changing needs of our student population and to keep up with best practices of other institutions.  The current staff spend so much time mired in processing paperwork and  other similar tasks, that it is impossible to complete these important and key responsibilities of the office.

Consequences of this initiative not being funded

One of the objectives in the Strategic Plan is to"Increase student retention, completion, transfer and employment readiness."  Studies consistently demonstrate that co-curricular programs contribute greatly to each of these areas.  However, effective program development and delivery cannot be conducted successfully if the staff charged with those tasks are mired in paperwork and clerical responsibilities on a daily basis.  The CSI requires additional staffing in order to meet its expected contributions to the college's Strategic Plan.

Department Goals Provide better and more effective services to students and student clubs
Programs
LocationsMain Campus
Estimated Completion Date09/03/2018
Will this initiative span multiple budget years?Yes
ImportanceHigh
Funding SourceRequest for Prioritization
Created11/27/2017 9:35 am
Updated01/23/2018 10:38 am

Institutional Goals

Goal How will the initiative support this institutional goal?
Studies demonstrate that co-curricular programs such as those offered by CSI contribute to these priorities. Having appropriate support staff in place would allow remaining staff to focus more efforts on program development.

Action Steps

Action Step Responsible Party Order
Conduct a search for a qualified civil service candidate HR CSI 1

Expected Outcomes

Outcome Order
Additonal staffing in the support area will allow for greater focus on program development for the students 1

Assessment Methods

Method Description Other Method Responsible Party
Tracking Usage of programs, services, participation can be tracked; demographic information may also be able to be collected. CSI Staff
Observations Information can be collected while observing “events” (including, sponsored activities, student {office staff} sessions, etc.) in the natural setting. Observation can provide information on student behaviors and attitudes. CSI Staff

Resources

INITIAL YEAR COST: $48,641.00
RECURRING COST: $48,641.00

Equipment

Need Cost (Initial/Recurring) Supporting Departments
TOTAL: $0.00 / $0.00

Facility

Need Cost (Initial/Recurring) Supporting Departments
TOTAL: $0.00 / $0.00

Supply

Need Cost (Initial/Recurring) Supporting Departments
TOTAL: $0.00 / $0.00

Staffing

Need Cost (Initial/Recurring) Supporting Departments
Senior Secretary $48641.00 / 48641.00 (1st year)
  • Center for Student Involvement
TOTAL: $48,641.00 / $48,641.00

Training

Need Cost (Initial/Recurring) Supporting Departments
TOTAL: $0.00 / $0.00

Marketing

Need Cost (Initial/Recurring) Supporting Departments
TOTAL: $0.00 / $0.00

Other

Need Cost (Initial/Recurring) Supporting Departments
TOTAL: $0.00 / $0.00

Prioritization

Level 5 Level 4 Level 3 Level 2 Level 1 Initiative Title Department




1
Fill the vacant position of Secretary in the Center for Student Involvement
$48,641.00 / $48,641.00
Center for Student Involvement

Assessment

DateDepartment NameStatusCost to DateFunding Source 
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