Full-time instructional designer :: PIP System (SUNY Orange)

Full-time instructional designer Print All

Initiative Title	Full-time instructional designer
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	In order to increase the support provided for online learning training for faculty, staff and students, additional help is critical. We have been operating for more than 16 years with only one main person supporting online learning. If the program is to continue and expand successfully, we need a concerted effort toward quality course design, faculty training, course refreshing, and more support for students. The additional instructional designer would provide additional hours needed for these efforts.
Consequences of this initiative not being funded	We have only one person supporting online learning for faculty on both campuses. The Open SUNY Help Desk supports technical questions for students and faculty to a degree, but as a result of limited staff we cannot offer as many online or Blackboard-related trainings as we would like. In addition, there is no back-up person for the Academic Technology area. Hiring a second instructional designer would provide much needed expansion and secondary support.
Department Goals	Create a badging credential for faculty teaching online and hybrid courses, Increase awareness and use of course accessibility features and information.
Programs
Locations	Main Campus, Newburgh Campus
Estimated Completion Date	09/01/2019
Will this initiative span multiple budget years?	Yes
Importance	High
Funding Source	Request for Prioritization
Created	12/19/2018 12:17 pm
Updated	04/14/2019 7:11 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
STUDENT SERVICES MASTER PLAN 2013 Efficiency and Effectiveness Continuously monitor staffing levels and adjust based on analysis	There is only one person on campus supporting the administration of the Blackboard LMS, providing faculty training for online learning, faculty support for Blackboard, and serving academic technology needs. The online program has continued to grow but we have not kept pace with growth in support staff. Additional staff are needed for continuity planning, backups, and to provide adequate support on both campuses for students and faculty. The academic technology area could provide expanded training for students and faculty which is not possible with current staffing levels.
STUDENT SERVICES MASTER PLAN 2013 Student Success & Access Develop strategies to ensure and increase access and accessibility	Assistance with student workshops will provide training and additional help for those using Blackboard, having questions about it or who are unfamiliar with the technology in general. In addition, having another person who can answer questions or provide one-on-one assistance will increase the level of service we can provide to students.
STUDENT SERVICES MASTER PLAN 2013 Student Success & Access Provide all students new to the college with a comprehensive orientation	The goal is to provide start of semester workshops for students at both campuses in how to use Blackboard for their courses. Students receive their new start orientation, but I would like to do a hands-on workshop in using Blackboard as well to help give them the best start possible.
STUDENT SERVICES MASTER PLAN 2013 Student Success & Access Facilitate student success, growth and goal completion	Providing additional help with Blackboard will also help facilitate student success in their courses, facilitate growth by increasing technology skills, and may facilitate completion by providing students with more confidence to complete their studies.
STRATEGIC PLAN 2015-2020 PRIORITY II: Student Support and Success: We will support our students in achieving their educational and career goals. a: Prepare students for college success through academic planning and advising and comprehensive, ongoing support.	Additional staff will allow for more comprehensive, ongoing support for students in their academic endeavors.
STRATEGIC PLAN 2015-2020 PRIORITY II: Student Support and Success: We will support our students in achieving their educational and career goals. b: Accelerate students’ completion of developmental education and ensure college readiness by refining processes, services, and course sequences.	Many faculty are using Blackboard as a supplement to their developmental courses. Students in these classes may need extra help with not only Blackboard but technology in general. Additional staff in the Academic Technology area will allow the opportunity for expanded support for students.
STRATEGIC PLAN 2015-2020 PRIORITY II: Student Support and Success: We will support our students in achieving their educational and career goals. c: Increase student retention, completion, transfer, and employment readiness.	Academic Technology support for students will help them to achieve their academic goals. This will help toward student retention, completion, transfer and employment readiness. Many businesses use Blackboard for employee training and organizational groups. Other schools use Blackboard, so students who gain a solid understanding of the functionality while at Orange can take those tech skills with them to other schools or employment.
STRATEGIC PLAN 2015-2020 PRIORITY III: Collaboration and Communication: We will develop connections between internal and external constituents and advance mutually beneficial partnerships. We will promote a culture of trust, respect, and collective responsibility. d: Strengthen the sense of community to improve the institutional climate and promote collegiality, civility, and mutual respect.	Providing additional staffing to support students and faculty in the academic technology and online learning areas will demonstrate that the college IS supportive to its students and faculty, and that budget is being allocated toward improving the support environment.
ACADEMIC MASTER PLAN 2016-2020 The Student Experience Objective #3: Enhance academic support and services by effectively utilizing equipment, facilities, personnel, and technology to meet our students’ needs.	We can more effectively use Blackboard and other college-provided online systems by helping students to better understand how to use these resources. Providing training in the use of online Library resources, GSuite applications (Gmail, Google Drive, Google Apps) can also be very beneficial to students. Workshops could be held monthly for these and other academic technology questions which students may have.
ACADEMIC MASTER PLAN 2016-2020 Preparation and Success Objective #2: Develop and implement ongoing academic support for continuing students.	Additional staff would allow expanding Blackboard training for students as well as faculty. Providing training and support for students in the use of Blackboard can help students develop confidence with technology skills, help them to utilize the resources faculty are posting online, and provide a sense that the college is there to support them in all college-provided technologies.
ACADEMIC MASTER PLAN 2016-2020 Virtualization Objective #4: Develop, deliver and support online student services to improve accessibility, communication, retention and completion.	Student-focused workshops will be developed and delivered in-person and online to provide additional support for students in the use of Blackboard, the library, and other college-provided services to help them improve academic outcomes.

Action Steps

Action Step	Responsible Party	Order
Create position	HR, Director of Academic Technology	1
Advertise Position	HR	2
Conduct Search	Search Committee	3
Select Finalists	Search Committee	4
Select Finalist	Director of Academic Technology	5

Expected Outcomes

Outcome	Order
Increase number of DL training sessions for faculty	1
Increased DL support for faculty and students on both campuses	2
Provide start-of-semester Blackboard workshops for students on both campuses	3
Provide back-up support for Blackboard administration	4
Increase number of OSCQR Rubric training sessions	5
Increase number of specialized training sessions offered	6

Assessment Methods

Method	Description	Other Method	Responsible Party
Alumni Survey	Surveying program alumni can provide information about program satisfaction, preparation (transfer or workforce), employment status, skills for success. Surveys can ask alumni to identify what should be changed, altered, maintained, improved, or expanded.		Training provider
Observations	Information can be collected while observing “events” (including, sponsored activities, student {office staff} sessions, etc.) in the natural setting. Observation can provide information on student behaviors and attitudes.		Training provider

Resources

INITIAL YEAR COST:	$1,056.00
RECURRING COST:	$55.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
Staff Computer	$1000.00	Academic Technology
TOTAL:	$1,000.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
Full Time Instructional Designer / Instructional Technologist for Academic Technology Area	$55.00 / 55.00 (1st year)	Academic Technology
TOTAL:	$55.00 / $55.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
Open SUNY Instructional Designer Training	$1.00	Academic Technology
TOTAL:	$1.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
Office Space	$0.00	Academic Technology
TOTAL:	$0.00 / $0.00

Combined From

Initiative Title	Department
Creation of Full Time Instructional Designer position to assist in Academic Technology area	Academic Technology

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
15	15 Notes View	11	3		Full-time instructional designer $1,056.00 / $55.00	Learning & Student Success, AVP Office

Prioritization Notes

Level 4

Level 4 (PBIE Committee)

There is a definite need for a new hire to support the one staff member who manages the support for online learning and instructing which has grown tremendously on both campuses.

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
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