HIRE ADDITIONAL STAFF MEMBER :: PIP System (SUNY Orange)

HIRE ADDITIONAL STAFF MEMBER Print All

Initiative Title	HIRE ADDITIONAL STAFF MEMBER
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	ADDITIONAL STAFFING IS NEEDED TO PROVIDE ADEQUATE SERVICE TO MEET INCREASED ENROLLMENT PROJECTIONS. STAFFING IS ALSO REQUIRED TO MEET THE GROWING FINANCIAL AID POPULATION AND THE ADDITION OF TWO NEW AID PROGRAMS: FEDERAL ACADEMIC COMPETIVENESS GRANTS AND STATE PART-TIME TAP AWARDS, THE CONTINUING INCREASE IN LOAN RECIPIENTS, AND CHANGES IN FEDERAL REGULATIONS WHICH WILL MAKE MORE STUDENTS ELIGIBLE FOR LESS THAN HALF-TIME PELL AWARDS.
Consequences of this initiative not being funded	THERE WILL BE A DELAY IN CERTIFICATION OF FINANCIAL AID AND THE PROCESSING OF REFUNDS. COMPLIANCE ISSUES WILL BECOME AN ISSUE AND POTENTIAL DRAIN ON COLLEGE RESOURCES
Department Goals
Programs	Accounts Receiveable
Locations
Estimated Completion Date	09/03/2007
Will this initiative span multiple budget years?	Yes
Importance	Low
Funding Source	Request for Prioritization
Created	06/17/2013 5:02 pm
Updated	06/17/2013 5:02 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
COLLEGE VI: To provide access for a diverse student population. 1: To increase programs and services to address the changing demographic profile of Orange County.
MIDDLESTATES Standard 3: Institutional Resources b: The College must re-examine current staffing levels in each department to insure that existing resources are maximized and equitable distribution of scarce resources is taking place. In order to maximize resources and increase efficiency, the college should look into the feasibility of cross-training staff.
STRATEGIC II: Increase the effectiveness of planning and resource allocation for all College operations.
STRATEGIC Priority III: Provide adequate resources to allow College to realize its strategic goals.
STRATEGIC IV: Review and realign the missions, operations and staffing levels of all Orange County Community College departments in light of the strategic priorities.
AMP II: Curriculum Change/Program Design b: Ensure an inclusion of the cultural arts, diversity, critical thinking, communication skills, information literacy etc. within the curriculum and programming for the community

Action Steps

Action Step	Responsible Party	Order
DEVELOP JOB DESCRIPTION FOR NEW HIRE	ASSISTANT COMPTROLLER	1
CANVAS CANDIDATES FOR POSITION	ASSISTANT COMPTROLLER	2
INTERVIEW CANDIDATES	ASSISTANT COMPTROLLER	3
HIRE AND TRAIN NEW EMPLOYEE	ASSISTANT COMPTROLLER	4

Expected Outcomes

Outcome	Order
ADEQUATE STAFFING TO MEET STUDENT NEEDS WHILE MAINTAINING PROPER CONTROLS TO ENSURE THE INTEGRITY OF FINANCIAL AID PROGRAMS AND AUDIT COMPLIANCE	1

Assessment Methods

Method	Description	Other Method	Responsible Party

Resources

INITIAL YEAR COST:	$35,600.00
RECURRING COST:	$32,000.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
DESK/CHAIR	$800.00
PC/PRINTER	$2500.00	Information Technology, CIO Office
TELEPHONE	$300.00
TOTAL:	$3,600.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
NEW HIRE	$32000.00 / 32000.00 (1st year)	Human Resources, AVP Office Bursar
TOTAL:	$32,000.00 / $32,000.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
9	8 Notes View	2		1	HIRE ADDITIONAL STAFF MEMBER $35,600.00 / $32,000.00	Bursar Accounts Receiveable

Prioritization Notes

Level 4

Level 4 (PBIE Committee)

Orange County is growing and student enrollment has been rising throughout the 21st century and is expected to increase further. Additional staff is required to meet the needs of this growing population, as well as to help implement changes to student aid and other new federal and state requirements. Part-time help cannot adequately perform these tasks; a full-time, experienced person is essential for this position. Not funding could mean a delay in certification of financial aid for deserving students or being non-compliant with legal regulations.

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
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