Implementation of a partnership with the college community to create a more efficient mail room operation. :: PIP System (SUNY Orange)

Implementation of a partnership with the college community to create a more efficient mail room operation. Print All

Initiative Title	Implementation of a partnership with the college community to create a more efficient mail room operation.
Submitted in Previous Year(s)	2018
Critical Information, Notes, Justification, Rationale	Wasted postage on outdated mailing list and duplicate mailing list.
Consequences of this initiative not being funded	Wasting Postage.
Department Goals	Implementation of a partnership with the college community to create a more efficient mail room operation.
Programs
Locations	Main Campus
Estimated Completion Date
Will this initiative span multiple budget years?	No
Importance	High
Funding Source	Request for Prioritization
Created	11/20/2018 1:39 pm
Updated	01/15/2019 2:16 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
COLLEGE GOALS as of 2011 6. To build and maintain safe, accessible and sustainable facilities that support the learning environment.	Saving costs on postage for mail being sent to addresses that are not current. This initiative can be tied to Strategic Priority 4.3 review and revise allocation methods to ensure appropriate investment in services and facilities.

Action Steps

Action Step	Responsible Party	Order
Update Mailing Lists	Various department heads who generate the mailing lists.	1

Expected Outcomes

Outcome	Order
To save the College money.	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Tracking	Usage of programs, services, participation can be tracked; demographic information may also be able to be collected.		Facilities Project Manager

Resources

INITIAL YEAR COST:	$0.00
RECURRING COST:	$0.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
Departments need to update their current mailing lists. - Cost to be determined	$0.00	Institutional Advancement, VP Office Alumni Relations and Special Events SUNY Orange Foundation Facilities Financial Aid Bursar Records and Registration Admissions and Recruitment
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
			20	3	Implementation of a partnership with the college community to create a more efficient mail room operation. $0.00 / $0.00	Mail and Copy Services

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.