In House printing of Diploma's :: PIP System (SUNY Orange)

In House printing of Diploma's Print All

Initiative Title	In House printing of Diploma's
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	After much research we have found that if we invest about $3000.00 we would be able to print our diplomas in-house which will result in better student relations, better turn around printing time, we would have the ability to print graduation Honors directly onto diplomas
Consequences of this initiative not being funded	We will still print diplomas using a third party vender which will not allow is to see a cost savings to the college.
Department Goals	Move printing of Diploma and Duplicate Diplomas to be completed within the Registrar’s Office
Programs
Locations	Main Campus
Estimated Completion Date	04/30/2020
Will this initiative span multiple budget years?	Yes
Importance	High
Funding Source	Request for Prioritization
Created	10/03/2019 5:01 pm
Updated	01/16/2020 12:26 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
STUDENT SERVICES MASTER PLAN 2013 Technology Explore, introduce and utilize technology designed to improve operations, enhance communication, streamline service, and increase productivity and efficiency.	We will have more control over when and what is printed on our Diplomas. Students will receive them much faster than the 3 months they currently wait. This will increase the entire student SUNY Orange experience.

Action Steps

Action Step	Responsible Party	Order
Purchase software as needed	Registrar's Office and IT	1

Expected Outcomes

Outcome	Order
Student receive a quality Diploma in a timely manner	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Observations	Information can be collected while observing “events” (including, sponsored activities, student {office staff} sessions, etc.) in the natural setting. Observation can provide information on student behaviors and attitudes.		We will know when students are happy when they receive their diploma, by the phone calls and emails we receive.

Resources

INITIAL YEAR COST:	$300.00
RECURRING COST:	$300.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
Funds to cover set up and purchase of software	$300.00 / 300.00 (1st year)	Information Services & Network Infrastructure
TOTAL:	$300.00 / $300.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office SUNYOrange PLUS	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL Financial Aid Global Studies Governance High School Equivalency (HSE) Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Workforce Development Programming Workforce Student Support Youth Empowerment Program	Initiative Title	Department
19	19	9	8	2	In House printing of Diploma's $300.00 / $300.00	Records and Registration

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.