Integratable Form Creation Software :: PIP System (SUNY Orange)

Integratable Form Creation Software Print All

Initiative Title	Integratable Form Creation Software
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	Kuali Build is a no-code custom form and workflow automation platform that would replace MachForms. This service when used in conjunction with TeamDynamix's (TDX) Integration Platform as a Service (iPaaS) and DreamFactory's API interface would allow for the creation of forms that would have the capability to add information directly into backend services such as Banner. This would streamline and reduce the overall time spent on data entry across the campus.
Consequences of this initiative not being funded	By not funding this initiative, the campus would need to continue to rely on staff to take information gathered from forms and input that into the requisite backend service.
Department Goals	Improve Integrations
Programs
Locations
Estimated Completion Date
Will this initiative span multiple budget years?	Yes
Importance	High
Funding Source	Request for Prioritization
Created	02/10/2023 1:57 pm
Updated	02/10/2023 3:05 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
STRATEGIC PLAN 2020-2025 Sustain and Invigorate Our Planned Future: Reimagine Human, Financial and Physical Resources Goal #1: Improve the effectiveness of our human resources to achieve holistic, student-centered outcomes that enhance the student and employee experience	This would allow staff to spend less time entering data and more time serving the communities they are tasked with supporting.

Action Steps

Action Step	Responsible Party	Order
Purchase Kuali Build	CIO	1
Implement Kuali Build	Information Services Team	2
Integrate Kuali Build with DreamFactory	Information Services Team	3
Migrate Forms from MachForms	Campus Community	4

Expected Outcomes

Outcome	Order
Less time doing data entry from form submissions	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Observations	Information can be collected while observing “events” (including, sponsored activities, student {office staff} sessions, etc.) in the natural setting. Observation can provide information on student behaviors and attitudes.		Campus Community

Resources

INITIAL YEAR COST:	$32,068.00
RECURRING COST:	$32,068.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
Kuali Build Licensing	$32068.00 / 32068.00 (1st year)	Information Technology, CIO Office
TOTAL:	$32,068.00 / $32,068.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
16	16	5	2		Integratable Form Creation Software $32,068.00 / $32,068.00	Information Technology, CIO Office

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
06/25/2024	Information Technology, CIO Office	In progress	32068.00	Operating Budget