ITS Governance Structure Implementation :: PIP System (SUNY Orange)

ITS Governance Structure Implementation Print All

Initiative Title	ITS Governance Structure Implementation
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	Over the past four years, the college leadership has been working to create a process to allow more transparency and collaboration in defining the work done by the Information and Technology Services (ITS) Department of SUNY Orange County Community College. This has culminated in the inaugural meeting of the IT Executive Council and the subsequent meetings of the redefined groups consisting of the IT Advisory Group and the System Advisory Group. The Academic Technology Committee is defined according to the college's governance. These groups have begun meeting to define their roles in guiding the IT Executive Council in setting priorities for the ITS Department. We will continue the work of building out these groups to provide the college community the ability to have a clearly defined and transparent process for advancing the information technology of the College.
Consequences of this initiative not being funded	If this initiative is not prioritized, there will be continued confusion about how the ITS Department chooses what initiatives and projects to advance.
Department Goals	ITS Governance Structure
Programs
Locations
Estimated Completion Date
Will this initiative span multiple budget years?	No
Importance	High
Funding Source	Request for Prioritization
Created	02/16/2022 4:25 pm
Updated	02/17/2022 4:41 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
STRATEGIC PLAN 2020-2025 Empower Student Success: Equitably link students with their aspirations Goal #1: Identify and reduce the barriers to academic and personal success	By providing the campus community with clear guidelines to get information and technology initiatives and projects prioritized, we will be able to reduce barriers to instruction by providing transparency and streamlining the decision-making process.
STRATEGIC PLAN 2020-2025 Strengthen our Region’s Economic Future: Teach and Train for a Brighter Tomorrow Goal #2: Identify and address the needs of an increasingly diverse regional population and workforce	By providing the campus community with clear guidelines to get information and technology initiatives and projects prioritized, the faculty and staff will have a defined path to raise the needs of our increasingly diverse population and workforce.
STRATEGIC PLAN 2020-2025 Sustain and Invigorate Our Planned Future: Reimagine Human, Financial and Physical Resources Goal #1: Improve the effectiveness of our human resources to achieve holistic, student-centered outcomes that enhance the student and employee experience	By providing the campus community with clear guidelines to get information and technology initiatives and projects prioritized, the faculty and staff will have a defined path to provide insight into projects or initiatives that will have an impact on our student and employee experiences at the College.

Action Steps

Action Step	Responsible Party	Order
Schedule Quartly meetings for the IT Executive Council	CIO	1
Attend Governance Group Meetings to assist in defining and guiding the roles of the groups	CIO	2

Expected Outcomes

Outcome	Order
A Clearly Defined Process for Prioritizing Initiatives and Projects	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Observations	Information can be collected while observing “events” (including, sponsored activities, student {office staff} sessions, etc.) in the natural setting. Observation can provide information on student behaviors and attitudes.		ITS Department
Employer Survey	Advancement, etc.) can survey employers to determine if their graduates are satisfactorily knowledgeable and skilled.		ITS Department

Resources

INITIAL YEAR COST:	$0.00
RECURRING COST:	$0.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
Initially this will require the time of SUNY Orange Personnel	$0.00	Information Technology, CIO Office
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office SUNYOrange PLUS	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL Financial Aid Global Studies Governance High School Equivalency (HSE) Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Workforce Development Programming Workforce Student Support Youth Empowerment Program	Initiative Title	Department
		Notes View	2		ITS Governance Structure Implementation $0.00 / $0.00	Information Technology, CIO Office

Prioritization Notes

Level 3

Level 3 (Administration and Finance, VP Office)

This is a no cost item that the department will be working on during the year.

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.