Learning Support Library LMS :: PIP System (SUNY Orange)

Learning Support Library LMS Print All

Initiative Title	Learning Support Library LMS
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	Our current library management system, ALEPH, a ExLibris product for acquisitions, bibliographic record management, serials management, circulation, and course reserves is being phased out,and will be replaced by Alma. Alma has additional functionality for handling eresources in an integrated way with Primo, a discovery system that is slated to replace EBSCO EDS (OneSearch) and EBSCO A to Z. It may also have additional functionality to replace our ILLiad system for Interlibrary Loan. Additional api and products are available with additional charges as solutions to a variety of problems, including Leganto for ereserves, bxRecommender for the usage based resource recommender in Primo, and Alma D, which integrates digital resource records. A repository product is also available, but SUNY is completing a full and separate RFP process for that need. The SUNY Orange Library seeks to continue to work with the 64 SUNY Libraries in regard to supporting SUNYConnect, and participating in specific activities outlined in the strategic planning documents developed by the SUNY Council of Library Directors (SCLD). The strategic plan recommends replacing the SCLD governing group with the SUNY Libraries Consortium (SLC). The Consortium will be an independent organization that facilitates collaboration among SUNY libraries, provides operational support for those activities, and collaborates with the SUNY Office of Libraries and Information Services (OLIS) to identify strategic opportunities for the future of our libraries. The model includes an elected governing board of directors, an Executive Director and a series of committees and task force groups. The SUNY Orange library has benefited from inclusion with SUNY under the SCLD governing body in a number of ways: technical support, training, and migration for the Aleph Library Management system, financial cost sharing for library databases and services utilities, and professional networking and training. The benefits to continuing membership under the new model include continuation of past support of initiatives, plus the benefits of the many talented librarians within SUNY who will identify and guide the development of new services and programs to meet the evolving needs of the membership. The model is predicated on cost sharing from participating campuses to support the work of the consortium and fund the position of Executive Director.
Consequences of this initiative not being funded	Severe. The existing Library Management System (LMS) will no longer be supported, as Ex Libris is transitioning away from ALEPH to Alma. The expense of maintaining and supporting a full function LMS is costly and outside of our financial abilities, therefore the partnership with SUNY to implement the LMS is essential. Significant. Participation in SCLD has benefited the library in key areas including: receipt of lower contractual costs for library databases, funds to offset the purchase of the Aleph Library Management System (LMS), migration assistance for the LMS, technical advice, training and troubleshooting for the LMS, and cooperative license negotiation for specific library databases and utilities. Not continuing as a member under the consortial model would mean loss of these critical library services and utilities.
Department Goals
Programs
Locations
Estimated Completion Date
Will this initiative span multiple budget years?	No
Importance	High
Funding Source	Request for Prioritization
Created	01/21/2018 1:26 pm
Updated	01/22/2018 2:33 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
MIDDLESTATES STANDARDS 11. Educational Offerings	The LMS supports students discovery of research materials in a number of ways--enabling materials check out, providing the connection(s) between databases for materials discovery, enabling inter-library loan, and serials management.
STRATEGIC PLAN 2015-2020 PRIORITY IV: Efficient and Effective Operations: We will anticipate and adapt to changing economic realities while maintaining the infrastructure and resources necessary to foster innovation and develop & deliver high quality programs and services. a: Maximize existing funding streams and explore alternative revenue opportunities to ensure financial stability.	This initiative continues our relationship with SUNY Libraries where the benefits include database licensing discounts, and library technology support and training.
ACADEMIC MASTER PLAN 2016-2020 The Student Experience Objective #3: Enhance academic support and services by effectively utilizing equipment, facilities, personnel, and technology to meet our students’ needs.	The LMS supports students discovery of research materials in a number of ways--enabling materials check out, providing the connection(s) between databases for materials discovery, enabling inter-library loan, and serials management.

Action Steps

Action Step	Responsible Party	Order
Reclamation of bibliographic records: requires a thorough inventory of holdings at the campus libraries.	Cataloger	1
Review of Circulation processes prior to data migration	Circulation Librarian	2
System integrations (with IT assistance) with the Bursar, Student Information Systems, vendors, etc,	Libary staff and IT	3
Work with SUNY to develop a universal patron database utilizing Banner and other student information systems data. It this goal is not met, we will need to create a local patron loading process.	Circulation Librarian, IT, Student Information Systems	4
Primo discovery system implementation	Information Commons Librarian, Cataloger	5
EZProxy authentication software review and assessment.	Librarians, IT	6
Commit to consortium membership	Library Director	7

Expected Outcomes

Outcome	Order
Project completed by Summer 2019 go live date.	1
By committing to membership, the library will be able to continue to deliver vital services for students.	2

Assessment Methods

Method	Description	Other Method	Responsible Party
Other	Enter other assessment method	Working system, testing through the implementation phases as each threshold is achieved,	Librarians
Tracking	Usage of programs, services, participation can be tracked; demographic information may also be able to be collected.		Library Director and staff

Resources

INITIAL YEAR COST:	$2,720.00
RECURRING COST:	$1,820.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
Each site is required to have at least one Certified Administrator in Alma. Attendance at conferences necessary as is local training travel	$900.00	Library
TOTAL:	$900.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
Increase in funding for SUNYConnect to cover cost of the consortium. Exact figures are not yet available, but numbers have been proposed. The figure below is an estimate.	$1820.00 / 1820.00 (1st year)	Library
TOTAL:	$1,820.00 / $1,820.00

Combined From

Initiative Title	Department
Library LMS and Membership Needs	Learning & Student Success, AVP Office

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
	7	6			Learning Support Library LMS $2,720.00 / $1,820.00	Academic Affairs and Student Services, Provost, VP Office

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.