| Initiative Title | Manage college custodial and facilities/ground maintenance needs with limited resources. |
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| Submitted in Previous Year(s) | No |
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| Critical Information, Notes, Justification, Rationale | Due to budget challenges, positions cannot be added. However, if campus expectations for custodial and maintenance services remain the same as times when staffing levels were higher, the division will need to move forward at least some of the position requests submitted by Facilities in PIP or request additional contract services funding. An alternative solution would be to alter expectations, i.e. change cleaning schedules for some/all areas to every other day, extend work order expected completion times, etc. |
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| Consequences of this initiative not being funded | If contract services funds are not approved to cover the need vs resources analysis period, facilities and grounds custodial and maintenance services may not reach the highest level of satisfaction for some campus constituents. |
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| Department Goals | Manage college custodial and facilities/ground maintenance needs with limited resources. |
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| Programs | |
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| Locations | |
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| Estimated Completion Date | |
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| Will this initiative span multiple budget years? | No |
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| Importance | High |
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| Funding Source | Operating Budget |
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| Created | 01/16/2019 2:37 pm |
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| Updated | 01/16/2019 3:02 pm |
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Institutional Goals
| Goal |
How will the initiative support this institutional goal? |
- STRATEGIC PLAN 2015-2020
- PRIORITY IV: Efficient and Effective Operations: We will anticipate and adapt to changing economic realities while maintaining the infrastructure and resources necessary to foster innovation and develop & deliver high quality programs and services.
- b: Develop, cultivate, and support innovation throughout the organization for continuous improvement.
|
The campus community must adapt to changing economic realities and consider different norms or perhaps different approaches to the norm. |
Action Steps
| Action Step |
Responsible Party |
Order |
| Analyze campus needs vs campus resources to determine gap. |
VPAF, Dir. of Facilities, Facilities staff |
1 |
| Determine multiple options for addressing gap and pros and cons for each. |
VPAF, Dir. of Facilities, Facilities staff |
2 |
| Recommend most cost effective way to address the "gap" and seek approval. |
Director of Facilities, Facilities Staff |
3 |
| Seek funding for contract services/position or "buy-in" for moving the mark on expectations. |
VPAF |
4 |
Expected Outcomes
| Outcome |
Order |
| Expectations equal resources. |
1 |
Assessment Methods
| Method |
Description |
Other Method |
Responsible Party |
| Other |
Enter other assessment method |
Tracking complaints, work order completion times, satisfaction survey |
AF staff |
Resources
| INITIAL YEAR COST: |
$35,000.00 |
| RECURRING COST: |
$35,000.00 |
Equipment
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Facility
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Supply
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Staffing
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Training
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Marketing
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Other
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| Contract services |
$35000.00
/ 35000.00 (1st year)
|
- Administration and Finance, VP Office
- Business Office
- Facilities
|
| TOTAL: |
$35,000.00 / $35,000.00 |
|
Prioritization
This is initiative is ready for prioritization.
Assessment
| Date | Department Name | Status | Cost to Date | Funding Source | |
| 01/15/2020 | Administration and Finance, VP Office | Other | 0.00 | Operating Budget | |
149