On-Line Billing :: PIP System (SUNY Orange)

On-Line Billing Print All

Initiative Title	On-Line Billing
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	Present Student e- Bills on line for payment to reduce paper, printing, stuffing, and postage costs.
Consequences of this initiative not being funded	Bills will continue to be sent by mail with all of the associated costs. Sustainability initiatives will not be supported.
Department Goals
Programs	Accounts Receiveable
Locations
Estimated Completion Date	04/01/2013
Will this initiative span multiple budget years?	No
Importance	Low
Funding Source	Request for Prioritization
Created	06/17/2013 5:03 pm
Updated	06/17/2013 5:03 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
STRATEGIC Priority IV: Develop and implement a College-wide Sustainability Plan.	E-Bills will support the college initiative to communicate with students electronically. Paper/Toner use will decline.

Action Steps

Action Step	Responsible Party	Order
Meet with IT Programmers to outline programming needs	Comptroller / Bursar Supervisor	1
Set-up Parameters, Tables, Rules	Bursar Supervisor	2
Test Programming	Bursar Supervisor	3
Send E-Bills Fall 2014	Bursar Supervisor	4

Expected Outcomes

Outcome	Order
Students will respond positively to presentment of tuition bills electronically	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Other	Enter other assessment method	Students will pay tuition and fees by the tuition deadline.	Bursar Supervisor

Resources

INITIAL YEAR COST:	$2,500.00
RECURRING COST:	$0.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
IT Staff to train staff in running e-bill process	$2500.00	Information Technology, CIO Office
TOTAL:	$2,500.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office SUNYOrange PLUS	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar: Student Accounts Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL Financial Aid Global Studies Governance High School Equivalency (HSE) Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Workforce Development Programming Workforce Student Support Youth Empowerment Program	Initiative Title	Department
				2	On-Line Billing $2,500.00 / $0.00	Bursar: Student Accounts Accounts Receiveable

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.