OnBase Scanner :: PIP System (SUNY Orange)

OnBase Scanner Print All

Initiative Title	OnBase Scanner
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	Currently Newburgh staff have to use a copier to transmit documents for imaging, and this process is slow and cumbersome. A scanner would greatly facilitate the prompt and accurate transmission of documents, thereby speeding processing of student financial aid and other matters.
Consequences of this initiative not being funded	Delays in processing of student accounts and information, and a lack of consistency between the campuses.
Department Goals
Programs	Newburgh Campus
Locations
Estimated Completion Date	09/30/2011
Will this initiative span multiple budget years?	No
Importance	Low
Funding Source	Request for Prioritization
Created	06/17/2013 5:03 pm
Updated	06/17/2013 5:03 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
STRATEGIC Priority I: Refine and strengthen the College’s Academic Master Plan. Implementation of the Academic Master Plan will be supported by a Facilities Plan, a Technology Plan, a Resource Development Plan and an Enrollment Management Plan.	Supports the enrollment management plan.

Action Steps

Action Step	Responsible Party	Order
Purchase scanner	Admissions and AVP Newburgh Campus	1

Expected Outcomes

Outcome	Order
Greatly improved turnaround time for student records	1
Reduced staff time to process student records	2

Assessment Methods

Method	Description	Other Method	Responsible Party
Other	Enter other assessment method	Compare processing times	Rosana Reyes-Rosello, AVP, Newburgh Campus

Resources

INITIAL YEAR COST:	$10,000.00
RECURRING COST:	$0.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
OnBase Scanner, PC and license	$10000.00	Newburgh Campus Financial Aid Admissions and Recruitment
TOTAL:	$10,000.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
1	1 Notes View	3 Notes View		3 Notes View	OnBase Scanner $10,000.00 / $0.00	Newburgh Campus Newburgh Campus

Prioritization Notes

Level 1 (Newburgh Campus)

This proposal supports the document imaging initiative of the Student Services division.

Level 3 (Newburgh Campus)

This proposal supports the document imaging initiative of the Student Services division.

Level 4 (PBIE Committee)

This initiative supports the document imaging initiative of the Student Services division. The number of admission applications and financial aid applications have increased tremendously. The copy machine currently being used in Newburgh is not able to keep up with the document imaging demand at that campus, it is too time consuming for the volume and growth that Newburgh is experiencing. The goal is for many of the Student Services offices to be paperless in the near future and an on-base scanner in Newburgh would help us move in that direction.

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.

OnBase Scanner Print All

Institutional Goals

Action Steps

Expected Outcomes

Assessment Methods

Resources

Equipment

Facility

Supply

Staffing

Training

Marketing

Other

Prioritization

Level 5

Level 4

Level 3

Level 2

Level 1

Prioritization Notes

Level 1 (Newburgh Campus)

Level 3 (Newburgh Campus)

Level 4 (PBIE Committee)

Assessment