Print Management System :: PIP System (SUNY Orange)

Print Management System Print All

Initiative Title	Print Management System
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	Implement a print management system at the College to reduce the cost of paper and toner usage on campus. The system would promote responsible printing by the user. The system will track printing, route large print jobs to more cost effective devices, promote double sided printing, charge users when they exceed their quotas and provide the college with reports and the ability to track usage.
Consequences of this initiative not being funded	Increase usage and costs associated with paper and toner.
Department Goals
Programs	Purchasing
Locations
Estimated Completion Date	10/01/2013
Will this initiative span multiple budget years?	Yes
Importance	Low
Funding Source	Request for Prioritization
Created	06/17/2013 5:04 pm
Updated	06/17/2013 5:04 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
STRATEGIC Priority IV: Develop and implement a College-wide Sustainability Plan.	will reduce paper and toner usage

Action Steps

Action Step	Responsible Party	Order
Review Software	Comptroller, IT, Library Director	1
Purchase Software	Comptroller, IT	2
Implement	Comptroller, Library Director, IT	3
Review Expansion of Usage	Library Director, IT and Comptroller	4

Expected Outcomes

Outcome	Order
Cost Savings	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Other	Enter other assessment method	Review Outcome of Implementation- ease of use, cost savings, problems	Comptroller, Library Director, IT

Resources

INITIAL YEAR COST:	$3,500.00
RECURRING COST:	$0.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
Savings	$3500.00	Library Information Technology, CIO Office
TOTAL:	$3,500.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
12	12 Notes View	2		2	Print Management System $3,500.00 / $0.00	Business Office Purchasing

Prioritization Notes

Level 4

Level 4 (PBIE Committee)

This initiative will enable the college to monitor the students’ use of the printers at the college. The students presently have no rules or limits on the amount of material they can print at no cost to them. The system to be installed on the printers will make the students financially accountable for the use of paper and toner used for the material they print. This should provide the students with a financial incentive to self limit their printing. The PBIE committee supports this initiative because it promotes and supports the colleges Strategic Priority #IV sustainability goal while generating revenue and is already successfully being implemented in some areas of the college (library) and is ready for completion upon funding

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
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