Purchase designed ADA software :: PIP System (SUNY Orange)

Purchase designed ADA software Print All

Initiative Title	Purchase designed ADA software
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	OAS currently uses multiple home grown systems for case management of student files, application for Accessibility Services, receiving disability documentation, academic accommodation letter, and booking exam appointment. OAS would like to purchase a Disability Services office program such as Accommodate or Clockwork which software houses all student information (application, documentation, meeting notes, testing appointment management) in one place. Accommodate is used by many nearby SUNY schools use. SUNY New Paltz, SUNY Purchase, and UAlbany have this program. Getting our students acquainted with the program in the first two years of their college experience can better serve our transfer students who have disabilities. A designated disability program ensures web accessibility rather than home grown forms. It meets all ADA/508 compliance to be utilized by all students. It also offers greater security for confidential information. Both programs (Accommodate and Clockwork) can be easily integrated with the College's single sign on feature. The software offers reporting features to collect data and additional methods to reach and communicate with students.
Consequences of this initiative not being funded	Expected outcomes are to remove barriers to access and increase student retention, completion, transfer, and employment readiness.
Department Goals	Continue to use technology and data driven tools to streamline our services to effectively and efficiently serve students while they pursue their academic goals, Continue to provide academic adjustments and support services aimed at minimizing barriers, allowing for full access to both academic and co-curricular College wide programming.
Programs
Locations
Estimated Completion Date	05/31/2024
Will this initiative span multiple budget years?	No
Importance	Medium
Funding Source	Request for Prioritization
Created	12/02/2022 10:57 am
Updated	01/09/2023 10:49 am

Institutional Goals

Goal	How will the initiative support this institutional goal?
STRATEGIC PLAN 2020-2025 Empower Student Success: Equitably link students with their aspirations Goal #1: Identify and reduce the barriers to academic and personal success	The software is student friendly and can reduce barriers to applying for Accessibility Services and utilizing testing accommodations.
MIDDLESTATES STANDARDS 4 Support of the Student Experience

Action Steps

Action Step	Responsible Party	Order
Research and secure quotes for software	Jennifer Clayton	1
Request funding	Jennifer Clayton	2
Implementation and training	OAS/IT	3

Expected Outcomes

Outcome	Order
Expected outcomes are to increase student retention, completion, transfer, and employment readiness.	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Institutional Data	Review both program and student data that is collected at the institutional level. Data can include program enrollment, retention, transfer, student GPA, etc.		OAS staff

Resources

INITIAL YEAR COST:	$17,000.00
RECURRING COST:	$0.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
software	$17000.00	Information Services & Network Infrastructure
TOTAL:	$17,000.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
5	5	4	8	1	Purchase designed ADA software $17,000.00 / $0.00	Accessibility Services

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
12/02/2022	Accessibility Services	On hold	0.00	Capital Budget