| Initiative Title | Purchase document management software |
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| Submitted in Previous Year(s) | 2015 |
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| Critical Information, Notes, Justification, Rationale | Currently all of our employees personnel information and files are held on paper. This has caused many issues when it comes to retrieving information, storing and retaining information. With this new system we can save, retrieve and store all information in not only a logical order but in a much more effieicent manner then we are currently using. This system will scan all information into each employees files. We can then retrieve from anywhere information that the employee may request. This will cut down on all the storage cabinets we use, the amount of time used to file, and human errors when filing. |
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| Consequences of this initiative not being funded | Slower reaction time for employee requests, continue with human filing errors. |
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| Department Goals | Online Document Management |
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| Programs | |
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| Locations | Main Campus |
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| Estimated Completion Date | 06/30/2017 |
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| Will this initiative span multiple budget years? | No |
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| Importance | Medium |
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| Funding Source | Operating Budget |
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| Created | 12/01/2016 11:51 am |
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| Updated | 12/01/2016 12:06 pm |
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Institutional Goals
| Goal |
How will the initiative support this institutional goal? |
- STRATEGIC PLAN 2015-2020
- PRIORITY IV: Efficient and Effective Operations: We will anticipate and adapt to changing economic realities while maintaining the infrastructure and resources necessary to foster innovation and develop & deliver high quality programs and services.
- b: Develop, cultivate, and support innovation throughout the organization for continuous improvement.
|
Will make the Human Resources a more efficient department and resource to the college. |
Action Steps
| Action Step |
Responsible Party |
Order |
| Review, and select softward |
HR/IT |
1 |
Expected Outcomes
| Outcome |
Order |
| Increases efficiency and decrease in errors |
1 |
Assessment Methods
| Method |
Description |
Other Method |
Responsible Party |
| Document Analysis |
Documents can be analyzed to provide information and meaning around an assessment topic |
|
HR |
Resources
| INITIAL YEAR COST: |
$15,000.00 |
| RECURRING COST: |
$0.00 |
Equipment
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Facility
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Supply
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| Document Management Software |
$15000.00
|
- Information Technology, CIO Office
|
| TOTAL: |
$15,000.00 / $0.00 |
|
Staffing
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Training
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Marketing
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Other
| Need |
Cost (Initial/Recurring) |
Supporting Departments |
| TOTAL: |
$0.00 / $0.00 |
|
Prioritization
This is initiative is ready for prioritization.
Assessment
| Date | Department Name | Status | Cost to Date | Funding Source | |
| No results found. |