PIP System (SUNY Orange)

Relocate and enhance honors facilties



Initiative TitleRelocate and enhance honors facilties
Submitted in Previous Year(s)2013
Critical Information, Notes, Justification, Rationale

We first want to recognize that with the assistance of a Foundation grant and money from fundraising, we were able to buy new classroom equipment and furniture, as well as improve some lounge furnishings in Middletown, and to a lesser degree, in Newburgh.

Despite these improvements, we cannot disguise the fact that the space in Morrison is a basement in an old house. It is not a warm, welcoming environment.  It is not conducive to recruiting or retaining students, teaching students, retaining faculty or enhancing the College's reputation.  Nor it is adequate for the existing needs of the program. Currently, the honors lounge is overcrowded when 20 students are in it, and the noise level is excessive. Five computers (3 in a closet) are not sufficient for student study needs. We are out of classroom space. There are insufficient outlets and lighting in the lounge, computer room, and classroom. Additionally, the space is damp and continually has issues with safety, flooding, mold, air quality, temperature, WiFi, and overall visual appearance. Discussion had centered around refurbishing the Carriage House first floor, which would be appropriate, but only if that space is academic. Needs: larger lounge, larger computer lab, library, 2 seminar / classroom spaces, office spaces for coordinator, support staff, and faculty advisors. Costs are impossible to calculate at this point until we know if this will be new or refurbished space, how much, etc.

The honors coordinator / chair of IDS shares an office space with a part-time clerical person and work study students.  This is neither appropriate nor conducive to private conversations.  It also violates the union contract and possibly FERPA.  We need a private office for the coordinator, plus space for clerical and work study/recruiting and space for additional faculty as they are added.

Recruits and their parents are not impressed with current facilities and, in fact, some are disenchanted by them.  We have regular complaints and comments made about the space.

Newburgh's lounge is better, though very small.  Facilities there do NOT include a dedicated classroom space nor office space for a faculty/coordinator, which should be part of the package. 

Consequences of this initiative not being funded

Safety issues: 1) potential health issues with flooding, mold, etc. 2) Space is not safe as there is only one exit, 3) regular floods occur.

Recruiting will continue to be difficult as neither parents nor students are impressed with what they see.  A dank basement with outdated equipment and shabby furniture is not impressive.

We do not have appropriate space for current numbers of students and staff, and no ability to increase numbers or course offerings.

Some current student do not come to the lounge as it is too small, loud, and unattractive.

As the coordinator does not have an office, privacy and advising issues arise.

Department Goals
Programs
LocationsMain Campus, Newburgh Campus
Estimated Completion Date
Will this initiative span multiple budget years?No
ImportanceHigh
Funding SourceCapital Budget
Created11/11/2019 5:20 pm
Updated11/11/2019 5:20 pm

Institutional Goals

Goal How will the initiative support this institutional goal?
1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.
1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.
1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.
1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.
1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.
1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.
1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.
1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.
1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.
1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.
1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.
1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.
1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.
1)The space is inadequate to the needs and numbers of honors students and faculty and it is outdated. It puts off potential recruits and their parents and does not assist in retention as current students seek other less crowded, more inviting spaces. Equipment is outdated as well. It is not a marketable space. 2) We not only cannot grow, we cannot meet the current needs of the program. It does not support learning or community development. 3)Additionally, the coordinator, clerical person and work study students share an office, which is not conducive to effective advising, privacy or confidentiality. 4) It is not safe space either--with limited access and potential health risks.

Action Steps

Action Step Responsible Party Order
Locate more appropriate space and move program to it Honors Advisory Board and Cabinet? / Facilities 1
Purchase movable classroom furniture Honors Advisory Board / Coordinator / Purchasing 2
Update furniture in lounge and study areas Honors Coordinator / Purchasing 3
Expand and update tech equipment and establish a replacement plan Honors Program Coordinator / IT / 4
Improve current facilties Maintance / Facilities/Honors Advisory Board 5

Expected Outcomes

Outcome Order
Higher recruiting numbers 1
Increased retention 2
Improved student and faculty morale 3
Improved faciltites 4

Assessment Methods

Method Description Other Method Responsible Party
Student Surveys: Satisfaction Need Surveys can be developed internally and administered to assess student frequency, importance, need and satisfaction institution’s staff, office and services and programming. Honors Advisory Board: Student members and coordinator

Resources

INITIAL YEAR COST: $31,000.00
RECURRING COST: $0.00

Equipment

Need Cost (Initial/Recurring) Supporting Departments
16 laptops and cart for classroom $18000.00
  • Administration and Finance, VP Office
  • Information Technology, CIO Office
  • Information Services & Network Infrastructure
Computers, wiring, etc for expanson $8000.00
  • Information Technology, CIO Office
  • Information Services & Network Infrastructure
Lounge / study area updating $5000.00
  • Administration and Finance, VP Office
  • Facilities
TOTAL: $31,000.00 / $0.00

Facility

Need Cost (Initial/Recurring) Supporting Departments
Find and create appropriate space $0.00
  • Academic Affairs and Student Services, Provost, VP Office
  • Administration and Finance, VP Office
  • Facilities
TOTAL: $0.00 / $0.00

Supply

Need Cost (Initial/Recurring) Supporting Departments
TOTAL: $0.00 / $0.00

Staffing

Need Cost (Initial/Recurring) Supporting Departments
TOTAL: $0.00 / $0.00

Training

Need Cost (Initial/Recurring) Supporting Departments
TOTAL: $0.00 / $0.00

Marketing

Need Cost (Initial/Recurring) Supporting Departments
TOTAL: $0.00 / $0.00

Other

Need Cost (Initial/Recurring) Supporting Departments
TOTAL: $0.00 / $0.00

Prioritization

This is initiative is ready for prioritization.

Assessment

DateDepartment NameStatusCost to DateFunding Source 
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