Replace copy machines in copy center and install software for networking job requests. :: PIP System (SUNY Orange)

Replace copy machines in copy center and install software for networking job requests. Print All

Initiative Title	Replace copy machines in copy center and install software for networking job requests.
Submitted in Previous Year(s)	2018
Critical Information, Notes, Justification, Rationale	The current lease on the copy machines in the copy center expires in December. With the cost of technology going down we are anticipating to downsize the size of the copy machines in the copy center yet still be able to maintain efficient productivity based upon the colleges demands. We anticipate the operating cost of the copy machines including the new software, to be the same of what we have paid in the past, which will also include a new color copier. We also plan on increasing the turn around time on requested orders with the new software that's being installed.
Consequences of this initiative not being funded	We may lose out on cost savings by not bidding out and replacing existing machines. With the cost of technology decreasing we should have a substantial savings by new lease agreement.
Department Goals	Replace copy machines in copy center and install software for networking job requests.
Programs
Locations	Main Campus
Estimated Completion Date
Will this initiative span multiple budget years?	Yes
Importance	High
Funding Source	Request for Prioritization
Created	11/20/2018 1:42 pm
Updated	01/15/2019 2:17 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
STRATEGIC PLAN 2015-2020 PRIORITY IV: Efficient and Effective Operations: We will anticipate and adapt to changing economic realities while maintaining the infrastructure and resources necessary to foster innovation and develop & deliver high quality programs and services. c: Review and revise allocation methods to ensure appropriate investment in people, services, facilities, & technologies.	To save the college money. To provide prompt and efficient printing services along with printing options to complete various types of requested department projects.

Action Steps

Action Step	Responsible Party	Order
Replace copy machines in copy center and install new software.	Facilities Project Manager	1

Expected Outcomes

Outcome	Order
To provide a continuous prompt and efficient service on a daily basis along with cost savings.	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Tracking	Usage of programs, services, participation can be tracked; demographic information may also be able to be collected.		Facilities Project Manager

Resources

INITIAL YEAR COST:	$50,000.00
RECURRING COST:	$50,000.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
Copy Machines in copy center.	$50000.00 / 50000.00 (1st year)	Facilities
TOTAL:	$50,000.00 / $50,000.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
			17	2	Replace copy machines in copy center and install software for networking job requests. $50,000.00 / $50,000.00	Mail and Copy Services

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.