Research and implement a new program model to transition CAPE ESL, HSE and other adult students for college admission



Initiative TitleResearch and implement a new program model to transition CAPE ESL, HSE and other adult students for college admission
Submitted in Previous Year(s)No
Critical Information, Notes, Justification, Rationale

With enrollment in steady decline since 2011, SUNY Orange needs to find new pools of students to recruit from; we also need to make sure that those students can succeed by persisting through college and successfully completing certificate and degree programs. However, this challenge takes place in the context of a high need among the adult population in Orange County who lack a high school diploma or equivalency, and for those adults who have difficulty speaking English. It is essential for SUNY Orange to engage this population to truly become a driver of economic mobility and community empowerment, and more than likely increase enrollment. Benefits to the College can only become possible if we better assist this large pool of adult students move to earn college credentials. The College's current design is to actively promote programs to transition students to college, however the College "system" is unprepared to receive them. Focusing more on a transition model for college management, operations, and pedagogy will better assist adult education students to advance and persist to post secondary education. 

It is obvious that CAPE's adult education programs could serve as a large “feeder school” into credit and certificate programs with AY 16-17 enrollment for ESL at  816 and HSE at 647. However, this adult education student population is often neglected. Consequently, students are missing an opportunity to boost their earnings, and we are missing an opportunity to improve completion rates and increase enrollment. The fact that these students are already enrolled in CAPE programs affords the College the opportunity to structure student transitions into postsecondary education in a way that promotes persistence. If these students are already at the College, it is easier to ensure that they have a viable plan for how to complete a degree program. It has been shown that systems in which community colleges are responsible for adult education, the revenue-cost calculations show that it will be worthwhile to invest in adult education transition.

For all these reasons, CAPE ESL and HSE programs are seeking to assist in developing and implementing a transition model for this student population which includes hiring a Transition Specialist. This model goes beyond just providing college application assistance. We need staff who have the skill set and knowledge to work directly with ESL/HSE students to develop aspirations for college and career goals, and secondly, facilitate the process for next steps. In addition, such a model can include activities that can enable students to enter college with little or no need for remedial or developmental education, improving their chances of degree attainment. Specifically, this Transition Specialist would provide mentoring during the duration of these programs to see the possibilities of continuing their education toward a credit program. Assistance with disseminating information to non-credit students needs to begin early in the process of the non-credit programs. Mentoring continues with guiding students through the admissions process and then maintaining mentoring relationships with the students during their first year in the credit program. The mentor/student relationship would be an important component in sustaining the student in the College by means of establishing a personal contact dedicated to the success of the student, thereby increasing the probability of student retention in the College. Most of these students are first generation college students who need the support to get them through school. If successful, word of mouth would help feed students into the college from non-credit to credit.

It takes visionary leadership that can see a future for these students from adult education into postsecondary programs and will help them successfully complete certificates and degrees that have value in the job market.


Consequences of this initiative not being funded

Diminished or limited potential for enrollment into the College of students from these programs being enrolled in the College this impacting future revenue. This model is conducive to the enrollment and retention of nontraditional students into the College which has far reaching implications for an expanded outreach effort to enroll and retain these students. 

Department GoalsExpand the education pipeline and seamless transition activities from non-credit to College academic programs, or through external partner to College, Collaborate internally with Academic Affairs, Student Services, and Institutional Advancement staff, College committees, Governance, and other internal entities to identify opportunities for supporting CAPE, it's students and businesses and industries., Build strong partnerships and collaborations with external organizations
ProgramsESL, Workforce Development / HSE
LocationsMain Campus, Newburgh Campus, Other Instructional Site
Estimated Completion Date12/31/2018
Will this initiative span multiple budget years?No
ImportanceHigh
Funding SourceRequest for Prioritization
Created11/29/2017 2:54 pm
Updated01/18/2018 10:37 am

Institutional Goals

Goal How will the initiative support this institutional goal?
Through coordination between credit and noncredit staff we will increase the support for ongoing efforts to provide noncredit ESL and HSE students the opportunity and information needed to apply to the College.
The Transition Coordinator will provide information to noncredit students advising them of their options, assist with moving students through the college admissions process and will guide students to appropriate staff who can provide further assistance..
The Transition Coordinator will greatly help with retention of prospective students as the process will begin in the respective ESL and HSE class sections. The Coordinator will follow individual students (15-20 at any one time) from in class assessments, identification of career goals and continue counseling after students who have enrolled in the College, This will greatly support the effort to retain students.
The Transition Coordinator will be intimately familiar with the steps needed for successful admission to the College through collaboration with college staff who provide students with appropriate support services.
Guidance and counseling throughout application, admission and enrollemnt phases.
Students will be assessed in each ESL and HSE class section using standardized testing materials. These tests provide teachers with academic grade levels, analysis of strengths and weaknesses, and a predictor of success on the TASC Test after completion of the prep courses.
A major component to transition to College is to start academic planning towards the beginning of ESL and HSE programming with increased mentoring before and after entry to College.
An effective transition program will enable students to enter college with little or no need for remedial or developmental education, improving their chances of degree attainment.
While many of our college's access and retention initiatives address the needs of high school students in their transition to college, a combination of non-credit programming including ESL, HSE and training in an in-demand occupation, can address this gap in the educational continuum by creating a well-coordinated infrastructure transition program to support student's educational and career goals.
With a robust transition model for adult students will likely increase ESL and HSE offerings that may result in increase State Aid.
Our college needs to create a College Going Culture that involves a cross-divisional effort of advising and support. Supporting ESL and HSE students goes beyond providing college application assistance. Faculty and staff will need to directly work with ESL and HSE students and need to have the skill set and knowledge to help students develop aspirations for college and career goals, and secondly, facilitate the process for next steps. To accomplish this the establishment of a professional development venue (including internal meetings with CAPE staff) designed to help key staff in pre-college ESl and HSE programs can build their capacity for providing the transition and college readiness support and counseling that these students need. It is only through this capacity building with existing staff across departments that the initiative can be brought to scale on campus. This Transition Specialist can coordinate these efforts with faculty and staff.
By enhancing existing faculty and staff knowledge to help ESL and HSE students develop aspirations for college and career goals, and secondly, facilitate the process for next steps, will further enhance these student's experience with the College.
By supporting faculty and staff to develop their capacity for providing the transition and college readiness support and counseling that these students need will help them better understand the difference between this student population and the rest of the student population that they currently support.
A Transition Specialist will assist ESL and HSE students and further enhance these program's efforts for college readiness by not only working directly with the students, but also collaborating with faculty and staff who support admissions and counseling.
The Transition Specialist will continue their support for ESL and HSE students after College entry alongside existing Student Services staff.
A comprehensive transition program can prepare students for careers in high-demand fields while they also build basic math and English skills. In addition, the transition program can also accelerate high-performing adult education student. These strategies significantly decrease the need for remedial and developmental education.
A key strategy for an effective transition program is to align the College's assessment processes in order to maximize the collection of important information about the learner while minimizing repeated testing of students. For example, administer their College's placement tests as a transition strategy. This provides the College and CAPE with the information needed to bridge more effectively the academic gaps between the two systems.
A comprehensive Transition Program for ESL and HSE students that involves collaboration among many areas of the College and provides proactive and personalized student outreach as well as advisement support prior to and after College entry, will better prepare students to successfully navigate the steps to college enrollment and persistence.
A major component of a successful transition program is to design learning opportunities for ESL and HSE who come to the College with a very different profile than the student populations that the College currently supports.
Creating an effective transition program can support Orange County adult students beyond CAPE's offerings. Adult students from other agencies and organizations will benefit including BOCES, OC Employment & Training Administration, and other non-profit community partners.

Action Steps

Action Step Responsible Party Order
Research role of Transition Coordinator at other Community Colleges Lou DeFeo/Reporting to David Kohn 1
Analyze how many of our current ESL and HSE students are interested and/or qualified for college Debra Horowitz for ESL and Lou DeFeo for HSE 2
Submit Plan to Administration David Kohn 3
Determine funding source if plan approved - possible grant funding Lou DeFeo, Debra Horowitz and David Kohn 4
Hire Transition Coordinator Lou DeFeo and Debra Horowitz with David Kohn 5
Integrate role of Transition Coordinator into ESL and HSE sections Lou DeFeo with Debra Horowitz 6
Transition Coordinator meets with credit side Admissions and Students Services and Financial Aid Staff David Kohn, Lou DeFeo and Debra Horowitz 7
Transition Coordinator enages with HSE and ESL students Lou DeFeo and Debra Horowitz 8
Transition Coordinator follows student progress/identifies students who can transition Transition Coordinator 9
Transition Coordinator assists students with college admission paperwork Transition Coordinator 10

Expected Outcomes

Outcome Order
A total of 20 students from the ESL and HSE Programs will enroll in the College 1

Assessment Methods

Method Description Other Method Responsible Party
Tracking Usage of programs, services, participation can be tracked; demographic information may also be able to be collected. Transition Coordinator with Lou DeFeo and Debra Horowitz

Resources

INITIAL YEAR COST: $37,950.00
RECURRING COST: $31,750.00

Equipment

Need Cost (Initial/Recurring) Supporting Departments
One laptop computer $1200.00
  • Information Technology, CIO Office
TOTAL: $1,200.00 / $0.00

Facility

Need Cost (Initial/Recurring) Supporting Departments
TOTAL: $0.00 / $0.00

Supply

Need Cost (Initial/Recurring) Supporting Departments
Office supplies and materials $750.00 / 750.00 (1st year)
  • Business Office
TOTAL: $750.00 / $750.00

Staffing

Need Cost (Initial/Recurring) Supporting Departments
Transition Coordinator $30000.00 / 30000.00 (1st year)
  • Grants
  • Academic Support Middletown
  • Admissions and Recruitment
  • Enrollment Support Services
TOTAL: $30,000.00 / $30,000.00

Training

Need Cost (Initial/Recurring) Supporting Departments
Professional development services, including Best Practices Workshops, educational tools, coaching, classroom visits, and a review of well-tested curriculum design $5000.00
  • Academic Affairs and Student Services, Provost, VP Office
  • Academic Support Middletown
  • Newburgh Campus
  • Admissions and Recruitment
  • Academic Advising
  • Student Services Newburgh Campus
  • Enrollment Support Services
TOTAL: $5,000.00 / $0.00

Marketing

Need Cost (Initial/Recurring) Supporting Departments
Materials and Outreach $1000.00 / 1000.00 (1st year)
  • Communications Office
TOTAL: $1,000.00 / $1,000.00

Other

Need Cost (Initial/Recurring) Supporting Departments
Develop and pilot an innovative Transition Program Model to effectively prepare HSE, ESL and out-of-school adult students to become college and career ready. $0.00
  • Academic Affairs and Student Services, Provost, VP Office
  • Academic Support Middletown
  • Newburgh Campus
  • Career and Internship Services
  • Center for Student Involvement
  • Admissions and Recruitment
  • Academic Advising
  • Testing Center
  • Student Engagement and Completion, AVP Office
  • Learning & Student Success, AVP Office
  • Enrollment Support Services
TOTAL: $0.00 / $0.00

Prioritization

Level 5 Level 4 Level 3 Level 2 Level 1 Initiative Title Department




3
Research and implement a new program model to transition CAPE ESL, HSE and other adult students for college admission
$37,950.00 / $31,750.00
CAPE
ESL
Workforce Development / HSE

Assessment

DateDepartment NameStatusCost to DateFunding Source 
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