Initiative Title | Review, evaluate, and select an Online Collaboration Software Suite |
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Submitted in Previous Year(s) | No |
Critical Information, Notes, Justification, Rationale | The importance of maintaining a uniform end user experience has been highlighted by the need for the college to move to a mainly remote workforce during the 2020 global pandemic. While the integrity of the classroom and instructional freedom must be maintained, not having a consistent method of online collaboration is detrimental to the learning and working experience at SUNY Orange. This need has been brought to the forefront by student surveys and discussions with leadership personnel across the spectrum of our community. The embracing of an online collaboration suite will be one of the discussions that the ITS Department can help guide in an overall plan to better bridge technology gap hindering student’s ability to achieve academic success. This initiative directly relates to the current strategic plan initiative number one, Empowering Student Success, meeting goal number one of identifying and reducing barriers to academic and personal success while also meeting goal number three of increasing flexibility for the students of today and tomorrow. This initiative will also allow us to build toward the strategic plan initiative number three, Sustaining and Invigorating Our Planned Future, by allowing for a coordinated effort across the college to create targeted professional development avenues to achieve strategic goal number three, improving the effectiveness of our human resources to achieve holistic, student-centered outcomes that enhance the student and employee experience. By focusing on the same experience for all of our students, faculty, and staff, we can not only generate training materials but foster an environment of collaboration by allowing students, faculty, and staff to work in partnership together, learning from and teaching each other to better use this software suite to meet the needs of our diverse and evolving student population. |
Consequences of this initiative not being funded | The consequences of not funding this initiative will be a continued difficulties in collaboration between students, faculty, and staff. |
Department Goals | Selection of Online Collaboration Suite |
Programs | |
Locations | |
Estimated Completion Date | 05/31/2021 |
Will this initiative span multiple budget years? | No |
Importance | High |
Funding Source | Request for Prioritization |
Created | 02/15/2021 11:42 am |
Updated | 02/19/2021 9:24 pm |
Goal | How will the initiative support this institutional goal? |
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Reducing the complexity of the online collaboration experience will reduce the concerns that have been expressed by students regarding the need to learn a multitude of varying online collaboration tools that currently changes due to the courses and instructors for a given semester. |
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By having a focused and holistic approach to online collaboration, we will be able to better train our workforces and provide flexibility for students to meet their aspirations. |
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By focusing on a singular suite of tools, we will be able to better provide more focused training resources, better utilize our limited resources both personnel and capital, and reduce the complexity of support to a concentrated suite of software. |
Action Step | Responsible Party | Order |
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Identify Currently Available Collaboration Platforms | ITS Department | 1 |
Discuss Initial Incentives and Detriments to Collaboration Software | ITS Department and Academic Leadership | 2 |
Evaluate Collaboration Software | ITS Department and Academic Technology Commitee | 3 |
Select and Recommend Collaboration Suite | ITS, Academic Technology Committee, and Academic Leadership | 4 |
Create implementation plan | ITS, Academic Technology Committee, and Academic Leadership | 5 |
Outcome | Order |
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Evaluation of Multiple Online Collaboration Tools | 1 |
Recommendation for Online Collaboration Software Suite | 2 |
Implementation Plan for Rollout of Online Collaboration Suite | 3 |
Method | Description | Other Method | Responsible Party |
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Interviews | The students (or other participants) are able during an interview to share their direct experiences, attitudes and beliefs. Interviews can be either structured or unstructured. | Academic Leadership | |
Observations | Information can be collected while observing “events” (including, sponsored activities, student {office staff} sessions, etc.) in the natural setting. Observation can provide information on student behaviors and attitudes. | Academic Technology Committee | |
Student Surveys: Satisfaction Need | Surveys can be developed internally and administered to assess student frequency, importance, need and satisfaction institution’s staff, office and services and programming. | ITS Department |
INITIAL YEAR COST: | $0.00 |
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RECURRING COST: | $0.00 |
Need | Cost (Initial/Recurring) | Supporting Departments | |
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TOTAL: | $0.00 / $0.00 |
Need | Cost (Initial/Recurring) | Supporting Departments | |
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TOTAL: | $0.00 / $0.00 |
Need | Cost (Initial/Recurring) | Supporting Departments | |
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TOTAL: | $0.00 / $0.00 |
Need | Cost (Initial/Recurring) | Supporting Departments | |
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Initially this will require the time of SUNY Orange Personnel | $0.00 |
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TOTAL: | $0.00 / $0.00 |
Need | Cost (Initial/Recurring) | Supporting Departments | |
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TOTAL: | $0.00 / $0.00 |
Need | Cost (Initial/Recurring) | Supporting Departments | |
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TOTAL: | $0.00 / $0.00 |
Need | Cost (Initial/Recurring) | Supporting Departments | |
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TOTAL: | $0.00 / $0.00 |
Date | Department Name | Status | Cost to Date | Funding Source | |
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No results found. |